General Information
| Job Description | RSCH ADM 3 | Working Title | Contracts & Grants Analyst |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | CE-CERT - D01007 | Department Head | |
| Supervisor | Effective Date | 08/17/2020 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | .49 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| The Center for Environmental Research & Technology (CE-CERT) is seeking a Senior Analyst to assist principal investigators (PIs) with pre- and post- award administration of contracts and grants. Under general direction from the Financial Operations Manager, the incumbent will provide leadership and high-level technical support for the proposal submission process and post-award fund administration. This support will include developing a broad foundation of sponsor and university policies. The incumbent will work with a variety of federal and some non-federal sponsors including the NSF, California Energy Commission (CEC), Department of Energy (DOE), and will be responsible for proposals and awards of diverse scope. This includes analysis of data thorough understanding of complex regulations and providing guidance to principal investigators in the management of their funds. Proposals and awards may involve multi-collaborative and multi-institutional stakeholders as well as communicating effectively among various departments on campus to ensure timely submission of reports and grant proposals. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 10 |
| (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines. | 15 |
Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
15 |
Coordinates proposal submissions.
|
25 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators. | 10 |
| Assists in support of audits as directed by senior staff. | 5 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Prepares contract invoicing and cost-share Reporting. Performs complex calculations and prepares and submits contract invoices and cost-share reports to accounting office to receive payment from sponsors for projects within CE-CERT. Compiles all necessary backup documentation for invoicing. Establish and maintain an efficient cost-share tracking system to track past, current, and future cost-share commitments. | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to manage significant volume of transactions. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| GeneralSupervision |
Environment
Working Environment
| CE-CERT, Off-Campus location |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: No |