Oversees and evaluates operational processes and recommends changes to streamline operations; participates in development and implementation of process improvement initiatives.
- Evaluates effectiveness of admissions and/or recruitment programs and makes recommendations for recruitment strategy to enhance yield. Assists management in the design and implementation of admissions programs, events and medical student support. Evaluates the effectiveness of the recruitment program, considering general college admissions/enrollment goals, financial aid/scholarships, number of UC applicants, acceptance rate and graduation rate from the University. Evaluates the effectiveness of medical student programming, including orientation, wellness events, career planning and other programs.
|
15 |
Represents department at internal meetings and on committees.
- Promotes good relationships within the School of Medicine as well as outside institutions, which can be helpful in attracting and maintaining quality students. Serves as primary contact for AMCAS administrative duties and all other technical updates related to the medical school admission and application process. As an ambassador for the School of Medicine, represents the medical school at various student recruiting and supportive events. Coordinates, administers and participates in all Executive Admissions committee meetings. Participates as needed in major events, activities and functions.
|
15 |
Provides guidance to subordinates on most complex issues.
- Reviews most difficult and complex admissions cases, provides assistance to experienced admissions specialists. Provides assistance to Student Affairs staff who are working on events/activities and medical student support to ensure successful completion. Reviews policies and procedures and suggests revisions as appropriate.
|
5 |
Manages electronic files, applications and department publications.
- Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability and educational/personal hardship. Uses extensive knowledge of SOM requirements and applicant pool to assess applicants' overall record and experience for final admissions determination and recommendation. Uses professional judgment when reviewing complex applications for admission.
|
10 |
Participates in development of department communications. Reviews and revises applicant messaging as appropriate throughout admissions/recruitment cycle.
- Advises prospective applicants to ensure recruitment and retention rate success. Supports current medical students to academic and professional success in residency placement.
|
5 |
Makes hiring recommendations, trains staff, may deliver employee performance evaluations, counsels staff and recommends corrective action.
- Recommends hiring of new employees, salary actions, terminations and performance evaluations. Effectively manages unit staff, including developing individuals and providing cross-training.
|
5 |
Monitors employee performance to ensure goals and objectives of the unit are met. Oversees the day-to-day operations of the unit.
- Oversees the work of lower level Admissions, Event and Administrative Specialists.
|
5 |
|
Leads system implementations, upgrades and enhancements. Identifies associated changes to business practices and updates policies and procedures.
|
5 |
|
Works with Event Coordinator, Administrative Assistants and other staff to plan consistent high quality programming that supports medical students' academic and professional development in addition to overall wellness. Reviews evaluations from previous year's events and makes recommendations to staff about future directions of upcoming events. Provides support, as needed, for the successful implementation of the event programming for current medical students. Oversees the timely evaluation of events and activities that were provided to the students. Obtains direct feedback from medical students and staff regarding future programming events.
|
5 |
|
Works directly with the Admissions Chair in planning, organizing and implementing the School of Medicine medical school admission process. Organizes and prepares interview materials, reviews applicant files and schedules interviews in preparation for conducting the Medical School Multi-Mini interview (MMI) process for applicants and interview committee members. Works with relevant departments to ensure holistic support services. Reviews annual schedule of UCR SOM student events/activities and ensures that they are evaluated and adjusted, eliminated or re-structured as appropriate. Devises surveys, with input from students and staff, to assess relevance of programming.
|
20 |
|
Gathers, analyzes and prepares reports and spreadsheets on applicant data for admission process and maintains AMCAS status reports. Prepares and maintains statistics regarding enrollment, geographical distribution of students, through retention and attrition. Reports this data to SOM leadership. Maintains strict confidentiality at all times when adhering to the Federal Education Rights and Privacy Act (FERPA).
|
10 |
