General Information
| Job Description | ADMIN MGR 3 | Working Title | Associate Vice Chancellor for Auxiliary Services |
|---|---|---|---|
| Job Code | 000549 | Grade | 28 |
| Department Name | Aux Office of the AVC - D02057 | Department Head | Gerard Bomotti |
| Supervisor | Gerard Bomotti | Effective Date | 07/01/2021 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 000212 | FINANCIAL ANL MGR 1 | 1.0 |
| 000548 | ADMIN MGR 2 | 1.0 |
| 007384 | EXEC AST 3 | 1.0 |
| 000547 | ADMIN MGR 1 | 1.0 |
| 006780 | PARKING AND TRANSPORT MGR 2 | 1.0 |
| 000436 | EARLY CHILDHOOD EDUC MGR 2 | 1.0 |
Generic Scope
| Oversees through subordinate managers one or more large, complex departments or business units with multiple functional disciplines/occupations, OR manages a program, regardless of size, that has critical impact upon the organization as a whole, such as most or all of a campus, medical center, UCOP or the UC System. Has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. Oversees through subordinate managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets. |
Custom Scope
| Participates with other higher-level managers to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of objectives for a large college or operating unit with a direct impact on a major segment of the organization, or with significant multi-organizational or multi-institutional influence. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, division and/or the organization. |
Department Custom Scope
| Under general direction of the Vice Chancellor - Planning, Budget & Administration, the Associate Vice Chancellor provides leadership, vision, planning and direction for large, complex operations within Auxiliary Services. Auxiliary Services is comprised of five (5) operations, with a combined budget of over $120 million, over 300 career staff, over 950 student staff, and 2.6 million in building square feet on 160 acres. The 5 operations include: Auxiliary Administration; Campus Business Services (CBS); Early Childhood Services (ECS); Housing, Dining & Hospitality Services (HDHS); and Transportation Services. Auxiliary Administration centrally supports all departments within Auxiliary Services, providing central financial and administrative services. This includes budget, finance, receivables, payables, cash office, policy compliance, audit response, student employment office, and administrative support for human resources and shared services. The central office also provides for the management of all Auxiliary assets, which requires coordination with Planning, Design & Construction, Capital Asset Strategies, and Facilities Services. This includes funding and managing capital projects, $5 million to $10 million per year. Campus Business Services (CBS) provides various business functions that support the campus. Early Childhood Services (ECS) provides high quality, cost effective early care and education programs for children of UCR faculty, students, staff, and community. Housing, Dining & Hospitality Services (HDHS): Housing Services provides on-campus housing to about 7,000 students in three housing types: Residence Halls, Apartments, and Family Housing. Dining Services provides dining to the entire campus in residential dining, retail dining, convenience stores, food trucks, and vending. Hospitality Services provides conference and event services and catering. Transportation Services provides parking, fleet, and alternative transportation services. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 10 - 15 years of related experience. | Required |
| Experience overseeing auxiliary service units. | Preferred |
| Minimum of 8 years experience leading and developing teams. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Determines and establishes organizational structures and supervisory relationships; often responsible for managing a major segment of the organization.
|
20 |
Manages, prepares, administers, and directs organization-wide programs.
|
20 |
| Participates with other higher-level managers to establish organization strategic plans and objectives. | 10 |
| Makes decisions on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, recharge administration, fundraising, human resources, IT and space planning). | 10 |
Instills strong management practices among subordinate managers.
|
10 |
| Represents the organizational unit in organization-wide and systemwide meetings and discussions. | 5 |
Plans, designs, influences and implements organization-wide processes.
|
5 |
| Interacts with higher-level management on controversial situations, customer negotiations, or influencing and persuading other high level managers. | 5 |
| May coordinate/oversee activities for other UC locations or external universities. | 5 |
| Advises senior managers on controversial situations, customer negotiations, or influencing and persuading other high level managers. | 5 |
| Negotiates and directs agreements with other institutions, community enterprises and contracts for facility usage and employment services. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department. | Required |
| Advanced project management skills, including the capability to manage capital projects. | Required |
| Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. | Required |
| Advanced skills in strategy development, systems planning and change management. | Required |
| Advanced knowledge of administrative management theory and ability to translate knowledge into practice. | Required |
| Strong knowledge of common organization-specific and other computer application programs. | Required |
| Excellent leadership abilities to oversee multiple functions or departments through subordinate managers. | Required |
| Ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. | Required |
| Demonstrated skills in employee supervision and HR administration. Interpersonal skills to effectively lead, motivate and influence others. | Required |
| Ability to work effectively with a wide range of constituencies in a diverse community. | Required |
| Strategic mindset with an ability to think through complex challenges, develop collaborative solutions and execute in ways that align with the organization's core values, with political savvy. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check. | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |