General Information
| Job Description | INTELLECTUAL PROPERTY OFCR 1 | Working Title | IP Administrative Analyst |
|---|---|---|---|
| Job Code | 006236 | Grade | 20 |
| Department Name | Technology Partnerships - D01278 | Department Head | Rosibel Ochoa |
| Supervisor | Brian Suh | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. |
Custom Scope
| Uses intellectual property concepts. Applies organization policies and procedures to resolve routine intellectual property issues. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. |
Department Custom Scope
| The Intellectual Property Administrative Analyst will be primarily responsible for docketing, managing, tracking, and monitoring the UCR intellectual portfolio activities, including, but not limited to invention/copyright disclosure review and acceptance, patent application filings (U.S. and foreign), office actions, attorney invoicing, maintenance fees, and annuities. This includes, but not limited to, data entry into multiple databases and administrative functions of drafting documents, configuration management of data in share drives, compiling data and statistics for reporting. The incumbent is expected to interact with internal and external stakeholders, including others on the Technology Commercialization and Technology Partnerships team, UCR faculty and students, and with external law firms and should have an acute attention to detail, well organized, follow-through to conclusion of actions, with ability to identify errors, offer resolution, and to meet strict deadlines. Being a certified paralegal is preferred. This position will report to the Director of Technology Commercialization as part of the Office of Technology Partnerships within Research and Economic Development at the University of California, Riverside. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Certified Paralegal | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Analyzes legal and/or policy issues on intellectual property/technology transfer projects of limited scope and complexity.
|
40 |
Applies intellectual property/technology licensing/transfer professional concepts to evaluate commercial potential and draft agreements for a portfolio of inventions.
|
30 |
| Provides administrative support to the department, including, data entry into multiple patent tracking databases and docketing software systems, drafting documents. | 15 |
| Configures and manages data and documents in electronic share drives, compiles data and statistics for reporting from multiple databases and software systems. | 15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Basic knowledge of contracts and grants. | Required |
| Ability to market technology to industrial partners. | Required |
| Develops knowledge of and application of standard principles, theories and concepts such as laws, regulations, and practices pertaining to the protection and management of intellectual property, university technology transfer, and general scientific and/or technical skills in subject matter area. | Required |
| Working knowledge of commercial patent docketing systems. Familiarity of UC patent tracking database or comparably similar. | Required |
| Demonstrated familiarity of patent (U.S. and foreign, including PCT) prosecution procedures, timelines, laws and regulations. Working knowledge of required patent documents and forms in the patent prosecution process. | Required |
| Working knowledge of law firm billing practices. Demonstrated ability to carefully review and interpret a variety of legal invoices for legal work from law firms to assess correctness and accuracy for approval. | Required |
| Solid communicator: includes verbal and written communications, active listening, critical thinking, and persuasiveness. | Required |
| Strong interpersonal skills and a customer-service oriented individual who will be responsive to the needs of faculty, students, staff, entrepreneurs, and industry partners. | Required |
| Demonstrated energy, enthusiasm, and willingness to make and utilize new contacts. | Required |
| Precise attention to detail, well organized, follow-through to conclusion of actions, with ability to identify errors, offer resolution, and to meet strict deadlines. | Required |
| Demonstrated record as a team player within a diverse environment. | Required |
| Self-starter with strong work ethic who can work well with others. | Required |
| Ability to plan, organize, and prioritize assignments and work independently to complete assignments, responding appropriately to competing requirements and changing priorities. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |