UCR Jobs

General Information

Job Description	INTELLECTUAL PROPERTY OFCR 2	Working Title	IP Analyst
Job Code	006237	Grade	23
Department Name	Technology Partnerships - D01278	Department Head	Rosibel Ochoa
Supervisor	Brian Suh	Effective Date	09/13/2021

Position(s) Directly Supervised

Job Code	Title	FTE

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Using intellectual property/technology licensing/transfer concepts, applies organization policies and procedures to resolve a variety of intellectual property/licensing/transfer issues. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Works under direction of higher-level officer where some interpretation of established work policies and procedures is required, and, at times deviation from standard work practices may be needed.

Using intellectual property/technology licensing/transfer concepts, applies organization policies and procedures to resolve a variety of intellectual property/licensing/transfer issues. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Works under direction of higher-level officer where some interpretation of established work policies and procedures is required, and, at times deviation from standard work practices may be needed.

Department Custom Scope

The intellectual property (IP) Analyst will be primarily responsible for assisting with evaluating IP and determining the patentability of institution's inventions. The incumbent will act as a bridge between patent counsel and inventors and licensing officers to translate the nuances and jargon of patent drafting and office action responses to simplistic elements that can be easily understood. Docketing, managing, tracking, and monitoring the UCR IP portfolio activities will be required, as necessary. The IP Analyst is expected to interact with internal and external stakeholders, including others on the Technology Commercialization and Technology Partnerships team, UCR faculty and students, and with external law firms and should have an acute attention to detail, well organized, follow-through to conclusion of actions, with ability to identify errors, offer resolution, and to meet strict deadlines. This position will report to the Director of Technology Commercialization as part of the Office of Technology Partnerships within Research and Economic Development at the University of California, Riverside.

The intellectual property (IP) Analyst will be primarily responsible for assisting with evaluating IP and determining the patentability of institution's inventions. The incumbent will act as a bridge between patent counsel and inventors and licensing officers to translate the nuances and jargon of patent drafting and office action responses to simplistic elements that can be easily understood. Docketing, managing, tracking, and monitoring the UCR IP portfolio activities will be required, as necessary. The IP Analyst is expected to interact with internal and external stakeholders, including others on the Technology Commercialization and Technology Partnerships team, UCR faculty and students, and with external law firms and should have an acute attention to detail, well organized, follow-through to conclusion of actions, with ability to identify errors, offer resolution, and to meet strict deadlines. This position will report to the Director of Technology Commercialization as part of the Office of Technology Partnerships within Research and Economic Development at the University of California, Riverside.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area.	Required
Advanced degree.	Preferred

Experience Requirements

Experience	Requirement
2 - 4 years of related experience.	Required

License Requirements

Certification Requirements

Certification	Requirement
Registered Patent Agent	Preferred

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Assists with determining patentability of institution's inventions. Assists inventors, faculty, licensing officers and management by providing analysis of inventions for multiple factors in determining patentability and offers recommendations in strategy and resolutions to issues throughout the patent prosecution process. Ensures patent (U.S. and foreign) procedural requirements, timelines, bar dates, and regulations are met. Acts as a bridge between patent counsel and inventors and licensing officers to translate the nuances and jargon of patent drafting and office action responses to simplistic elements that can be easily understood.	45
Dockets, manages, tracks, monitors UCR patent portfolio activities, including, but not limited to, invention disclosure review and acceptance, patent application filings (U.S. and foreign), office actions, attorney invoicing, maintenance fees and annuities. Data entry into respective patent tracking and docketing software systems and filing of relevant documents in electronic share drives. Provides instruction to external attorneys on patent matters when necessary and as authorized by officers and management. Assists with preparation and completion of patent documents, responses, filings, and forms. Stays up to date on current U.S. and foreign case law, updates in USPTO rules, related UC policy, and other updates to regulations related to IP and patent procedure and educates officers and management as necessary.	35
Applies professional intellectual property/technology transfer concepts to analyze and develop commercialization strategies. Assists with coordinating with researchers on commercialization strategy. On a regular and recurring basis, meets with researchers and licensing officers to review research direction in order to develop intellectual property strategy and review federal grants and industry contract reports for identification of potentially patentable IP. Communicates with and between researchers and all necessary internal and external parties to accomplish goals. This will be accomplished in coordination with the licensing officer and members from the Entrepreneurial Programs within the Office of Technology Partnerships, as necessary.	10
Under general supervision, researches and collects data on markets and corporations to identify potential licensees that have the highest probability of successfully commercializing a technology or intellectual property.	5
Assists with conducting legal and/or policy analysis and recommends exceptions to policy.	5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Ability to market technology to industrial partners; knowledge of contracts and grants.	Required
Working knowledge of and application of standard principles, theories and concepts such as laws, regulations, and practices pertaining to the protection and management of intellectual property, university technology transfer, and general scientific and/or technical skills in subject matter area.	Required
Demonstrated familiarity of patent (U.S. and foreign, including PCT) prosecution procedures, timelines, laws and regulations. Working knowledge of required patent documents and forms in the patent prosecution process.	Required
Working knowledge of law firm billing practices. Demonstrated ability to carefully review and interpret a variety of legal invoices for legal work from law firms to assess correctness and accuracy for approval.	Required
Working knowledge of commercial patent docketing systems. Familiarity of UC patent tracking database or comparably similar.	Required
Solid communicator: includes verbal and written communications, active listening, critical thinking, and persuasiveness.	Required
Strong interpersonal skills and a customer-service oriented individual who will be responsive to the needs of faculty, students, staff, entrepreneurs, and industry partners.	Required
Demonstrated energy, enthusiasm, and willingness to make and utilize new contacts.	Required
Precise attention to detail, well organized, follow-through to conclusion of actions, with ability to identify errors, offer resolution, and to meet strict deadlines.	Required
Demonstrated record as a team player within a diverse environment.	Required
Self-starter with strong work ethic who can work well with others.	Required
Ability to plan, organize, and prioritize assignments and work independently to complete assignments, responding appropriately to competing requirements and changing priorities.	Required

Special Requirements & Conditions

Special Condition	Requirement
Occasional travel for university related business meetings, conferences and/or professional development.	Required

Other Special Requirements & Conditions

Level of Supervision Received

Supervision

Supervision

Environment

Working Environment

Campus

Campus

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Bend : N/A Sit : Frequently Squat : N/A Stand : Frequently Crawl : N/A Walk : Occasionally Climb : N/A

Bend : N/A
Sit : Frequently
Squat : N/A
Stand : Frequently
Crawl : N/A
Walk : Occasionally
Climb : N/A

Mental Requirements

Read/Comprehend : Frequently Write : Frequently Perform Calculations : Frequently Communicate Orally : Frequently Reason & Analyze : Frequently

Read/Comprehend : Frequently
Write : Frequently
Perform Calculations : Frequently
Communicate Orally : Frequently
Reason & Analyze : Frequently

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : No Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : No
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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