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SOM Asset Management System. Conducts site visits of SOM campus and leased spaces to identify, track, and record SOM owned inventory of assets that value between $500 and $5,000. Develop a process flow chart to efficiently update
the asset management system with new, relocated, and expired assets. Collaborates with the purchasing department to identify new assets purchased. Manage the annual audit process of existing equipment.
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20 |
Coordinates maintenance, custodial, grounds and other service requests by Physical Plant Services as well as other outside vendors or organizations for assigned facilities, including reconciliation of outstanding service requests.
- Works closely with Facilities Manager to perform reconfigurations, remodels, moves, and tenant improvements. Prepares floor, space and/or furnishing schematics. Assist with the coordination of staff new hire projects. Collaborate on space planning, Calculate program furniture needs, Coordinate moves of phones. Prepares Request for Proposals (RFP) / Request for Quote (RFQ), request of Service or Goods and monitors product procurement cycle to ensure timely product delivery in accordance to schedule. Conduct job walks with vendors and contractors. Coordinate facility furnishings with space allocations. Plan and schedule work orders, furniture installations and employee and/or equipment moves. Coordinate interior signage installation. Update floorplans as needed. Work with all vendors related to office space design, furniture installation and employee moves. Works with customers, identifying needs and resolving customer issues. Check rooms and furniture to identify needs for repairs or renovations. Manage work orders through the entire process and taking accountability for customer satisfaction. Maintain a current understanding of industry practices, standards and customer needs. Manage numerous less complex design projects from inception to construction completion. Perform other responsibilities and duties as assigned. For assigned projects, will oversee vendor contracts for services to ensure work is being completed per the proposal/contract for equipment maintenance and facilities projects. Manage, negotiate and execute vendor contracts pertaining to the scheduled calibration of medical equipment. Prepare equipment management documentation of maintenance.
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15 |
May serve as "Department Access Key Controller" as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed.
- Create and manage an accurate SOM key assignment database of all issued and stored SOM keys for SOM occupied campus and leased spaces. Work with and negotiate contracts with locksmith vendors to finish implementing the master key system at leased spaces. Manage the access control systems for all SOM occupied buildings both on campus and off campus. Add and remove
users as needed, trouble shoot issues, train users as needed.
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15 |
May act as Building Coordinator for organization emergency/disaster preparedness for assigned values.
- Drafts policies and procedures related to emergency evacuation plans for campus and leased space. Identifies proper storage and disposal of hazardous medical waste.
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15 |
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Conducts rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting infractions of fire and building codes, building rules and other building irregularities to management.
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15 |
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Carries out day-to-day office functions; ensures that all records and files are maintained. Processes quotes, proposals, invoices and requests updates from management. Act as liaison with procurement department to execute service contracts and agreements, and purchases. Contacts department vendors to schedule and follow up on all service requests.
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10 |
Assists with the development of the facilities management budget.
- For assigned projects, ensures vendors are compliant with invoicing per the purchase order and work to be performed.
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5 |
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SOM space inventory - update all SOM floor plans and create a space database in Excel. Document all core finishes at our leased spaces, create and manage an annual maintenance schedule including carpet, paint, door hardware, ceiling tiles and light fixtures.
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5 |
