General Information
| Job Description | EHS SPEC 5 | Working Title | Director of Emergency Management |
|---|---|---|---|
| Job Code | 000491 | Grade | 26 |
| Department Name | Office of Emergency Management - D01356 | Department Head | Jacqueline Norman |
| Supervisor | Robert Williams | Effective Date | 06/01/2021 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007146 | EHS SPEC 3 | 2.0 |
Department Custom Scope
| Under the general direction of the Executive Director of Building, Safety and Emergency Management, the Director of Emergency Management will be responsible for the daily operations of the Office of Emergency Management. Directs, plans, and administers a comprehensive and evolving emergency management program for the entire UCR campus. The Director of Emergency Management, in consultation with leadership, will act on behalf of the institution with outside agencies for emergency response and serve as a campus expert, assisting in guiding the response and recovery efforts of the university when responding to campus emergencies. Serves as the highest-level organization subject matter expert and specific organization official. Delegated authority to act for external regulatory agencies to approve/deny activities that may impact organization's core mission. Assignments involve the most complex professional Emergency Management duties. Works with organization policymakers to create new models and to enhance and improve existing plans and programs to assure and ensure compliant implementation of technical program(s). Decision-making is based on interpretation of relevant law, regulations, and organization policy, professional best practices, relevant science methodology in several disciplinary areas, necessary senior management approvals. Decisions may impact other campus programs, departments, segments of organization, organization-wide, system-wide, and/or regulatory agencies. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
| Experience with personnel management, including staffing, hiring, training, disciplinary action, termination, and performance management. | Preferred |
| Experience and/or knowledge of UC systems, polices, procedures and regulations related to Emergency Management. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| Valid Driver License | Required |
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification | Preferred |
| Certified Emergency Manager | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Serves as delegated representative of senior management to system-wide, local government, state and federal levels of authority in matters related to Emergency Management and other related individual fields of expertise. | 20 |
| Serves as highest-level organization subject matter expert in the Emergency Management field and is assigned duties in specific official capacities. Develops, recommends and implements Office of Emergency Management programs, policies and procedures. | 10 |
| Creates and maintains professional relationships with all campus departments and other external agencies. Maintains professional knowledge/expertise and proposed changes in all areas of Emergency Management. | 10 |
| Creates new and complex solutions applying advanced level knowledge/expertise of best practices within multiple technical, professional, scientific, and applied disciplines and makes recommendations and presentations based on accepted scientific methodology. | 10 |
| Commits the organization to a course of action (e.g., approves use or close down operations). In consultation with various campus departments and campus leadership, directs the campus to a specified course of action in preparation for, or during an emergency event. | 10 |
| Ensures implementation of quality control procedures according to all regulations in subject area. Performs Hazard Vulnerability Assessments and Hazard Threat Assessments to identify the highest risk for the campus mitigation. | 10 |
| Monitors and controls the organization's Emergency Management standards in accordance with regulations. Ensures the campus emergency, departmental, and campus plans are maintained and updated on a consistently regular basis. | 10 |
| May perform other duties as assigned in support of Emergency Management operations. | 5 |
| Prepares reports and/or other forms of scientific or technical documentation related to the responsibilities of Emergency Management. | 5 |
| Plans, organizes, reviews, and oversees the work of the Emergency Management staff. Responsible for providing training, performance management, payroll, and other personnel administrative duties. | 5 |
| Acts as an authorized agent of an agency. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced written, verbal, presentation, and interpersonal communications skills, including advanced political acumen and skill to deal with diverse constituencies in a highly political environment, with occasionally strict deadlines. | Required |
| Advanced analytical skills and ability to organize, prioritize and manage the successful completion of high-level and potentially complex projects within budget and time constraints. | Required |
| Expert knowledge and skill in applying and interpreting applicable local, state, and federal regulations and related standards, guidelines and, as appropriate, recommend organization or systemwide policy, as they relate to, and effect Emergency Management on the UCR campus. | Required |
| Expert knowledge/understanding of the Emergency Management field and strong knowledge of all fields related and pertinent to Emergency Management. | Required |
| Expert skill in mentoring or overseeing the work of other technical and professional staff; includes Emergency Management technical and professional staff, and staff in other campus departments. | Required |
| Expert skill to effectively and professionally represent the organization to state and federal authorities, and community groups. | Required |
| Expert skill to appropriately use technology and relevant scientific equipment as required. | Required |
| Advanced skill in using MS Office Suite of programs and similar software to generate presentations, reports, dashboards, documents, etc. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Hired candidate must successfully pass a background check through the DOJ and FBI. | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours). | Required |
| Travel Outside of Normal Business Hours. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |