General Information
| Job Description | RSCH ADM 3 | Working Title | Sr Analyst, Sponsored Research & Programs |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | SOM Finance & Administration - D02013 | Department Head | Aurelia Espinoza |
| Supervisor | Jessica Portillo | Effective Date | 07/19/2021 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| The Sponsored Research & Programs Department at UCR School of Medicine is recruiting both pre-award and post-award analysts. While successful candidates will primarily focus on either pre-award or post-award administration, they will provide alternate side award support on an as-needed basis. Administers the fiscal operations of extramurally funded projects and programmatic activities held within the organization's diverse award portfolio. The incumbent will provide comprehensive and advanced financial analyses to Principal Investigators, Program Directors, Academic Unit FAOs and/or Chairs, to ensure the accuracy, integrity, and timeliness of revenue and expense reporting and to enable effective short- and long-range planning and adherence to University and sponsor policies and procedures. Maintain fiscal integrity for all funds and accounts, and ensure all funds are in auditable/reportable condition. The customer audience includes a complement of SOM units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Medical Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community-based organizations. Additionally, the incumbent will provide comprehensive and advanced analytical and financial management support in the coordination and processing of proposals of complex scope, budget development, contract and grant administration, and award management and closeout activities as required for both research and clinical. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| Working knowledge of federal regulations, policies and procedures related to sponsored awards and regulatory compliance (e.g., OMB A-21, A-110, A-133) and of research funding mechanisms employed by extramural sponsors (e.g., multiple-PI, instrumentation, graduate training and other special programs). | Required |
| Experience working in research administration at a university, specifically within a medical school or a non-profit research institute or hospital. | Preferred |
| Experience in sponsored funding administration or research administrative analysis. | Required |
| Experience ensuring compliance with sponsor terms and conditions, University policies, and federal and/or state requirements for sponsored projects; reviewing and endorsing sponsored projects proposals; accepting awards that support sponsored projects; and preparing and issuing subawards. | Required |
| Experience administering contracts and grants for both research and clinical. | Preferred |
| 4 - 7 years of related experience. | Required |
| Specialized experience with industry-sponsored research agreements, clinical trial agreements, confidentiality/non-disclosure agreements, off-site research agreements, SBIR/STTR agreements, state/local government agreements and foreign agreements. | Preferred |
| Experience in contract and grant programmatic/budgetary analysis and reporting; preparing fiscal and progress reports for submission to sponsor or review by management; and preparing periodic budget reports, conducting variance and other analyses, to ensure compliance with sponsor terms and conditions. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides post-award financial
administration and management for research funds in accordance with
organization policy and agency
requirements.
|
15 |
| Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 10 |
Coordinates proposal submissions
|
10 |
| Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data ma nagement tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either a nswering questions from departments or coordinating getting answers. | 10 |
| Applies professional knowledge/experience to prepare, review and/or approve financial transactions. | 10 |
| (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines. | 5 |
| (CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIS and/or department administrators. Researches, develops and implements new research initiatives. | 5 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators. | 5 |
Assists in support of audits as directed
by senior staff.
|
5 |
| (CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success. | 5 |
| (CR): Reviews and approves or rejects requested fund a dvance setups or research account updates. | 5 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Administers quarterly reporting of financial metrics, capturing quantitative and qualitative data required for research development, operational planning, and external constituents as applicable. Monitors and periodically modifies internal control guidelines to ensure research assets are adequately protected. Queries and prepares customized reports as required using campus and departmental information systems. Completes special research assignments. | 5 |
| The Senior Analyst will function with a high degree of knowledge in the overall field of and recognized expertise in post-award management; problem-solve frequently requiring analysis of unique issues/problems without precedent and/or structure; will facilitate under the Supervisor's authority training for and oversight of post-award activity within the unit; monitor day to day operations relative to research and program management, fiscal reconciliation and reporting, and sponsor annual and close-out reports and submissions; provide back-up support to the Supervisor upon request. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to manage significant volume of transactions. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer or other web browsers; experience maintaining moderately complex databases. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects. | Required |
| Demonstrated ability to maintain a high level of confidentiality and adherence to HIPAA and FERPA. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Demonstrated knowledge of and working experience with University of California client/server systems. | Preferred |
| Demonstrated knowledge of the University of California's financial and personnel policies and procedures and the ability to interpret them, for the purpose of project scope and budget development. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel to campus and various UCR/SOM sites for meetings as needed. | Required |
| May be required to participate in meetings on the UCR campus and other UCR affiliated sites. | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |