Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.
- Coordinates calendars for SAD, AD, and FAO of, Education and Medical Education unit, making scheduling decisions in accordance with the SAD, AD and FAO.. Synthesizes and reviews information and briefs the SAD and others in advance of meetings, conferences and travel. Ensures all logistics are taken care of relating to travel and events attended by the SAD and others in Medical Education unit. Maintains research/teaching evaluations: keeps electronic and hard copy files of various research and research related projects. Assists in the development and strategic planning of upcoming research plans, activities and collaborations. Coordinates and schedules interviews with candidates and various internal and external constituents, coordinates itineraries, provides all relevant interview materials to search committee. Provides parking permits for visitors/interview candidates.
|
30 |
Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human
resources, communications, informational technology or safety.
- Provides analytical and project management support to the SAD, Education, the Medical Education unit and other executive staff in the Dean's Office. Interacts extensively with senior staff to gather needed data and information, analyzes a wide range of complex issues and requests, provides sound recommendations, takes action to resolve problems and follows up to ensure issues are resolved appropriately. Assists with LCME accreditation process as needed: providing supporting documentation, tracking progress of various documents/materials and taking minutes for sub-committee meetings.
|
25 |
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
- Screens incoming mail and tracks action items to ensure timely response. Routes mail, responds to or redirects correspondence as appropriate. Briefs the SAD and others in Medical Education unit on problems of significance and urgency and offers suggestions on possible actions or responses.
|
20 |
|
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
|
5 |
|
Participates in the development and revision of standard operating procedures and guidelines.
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5 |
|
Conducts trends analyses and helps develop resulting recommendations.
|
5 |
|
Staffs various ad hoc committee meetings and/or task forces, as needed. Other duties as assigned.
|
5 |
|
Assists in Medical Education team yearly evaluation/appraisal process. Sends out reminders regarding appraisal submission, collects appraisals and sets up appraisal reviews for those reporting to Dean of Education. Maintains copies of appraisals.
|
5 |
