General Information


Job Description STDT SVC ADVISOR 3 Working Title Student and Extension Affairs Coordinator
Job Code 004575 Grade 19
Department Name Alianza UCMX - D02079 Department Head Ma Isabel Studer Noguez
Supervisor Ma Isabel Studer Noguez Effective Date 09/01/2021
Position(s) Directly Supervised
Job Code Title FTE

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Using skills as a seasoned, experienced student services professional, provides the full range of student services within an organization such as an academic department, school, or college. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the organization. Advises faculty and management on a variety of student issues. Works with the department's/school's/college's management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair/dean and faculty of the department/school/college. May administer funds for student programs.

Department Custom Scope
The Student and Extension Affairs Coordinator is a new position under Alianza UCMX. Alianza UCMX is a systemwide program that was created in September 2019 through the integration of three systemwide University of California programs that focus on Mexico. UC Riverside serves as the host campus. The Student and Extension Affairs Coordinator is responsible for facilitating system-wide collaborations for development of student mobility in the UC campuses with Mexico and actively advance Alianza UCMX's objectives in student exchange, extension courses and program opportunities. The Student and Extension Affairs Coordinator is responsible for the student affairs and extension activities that will enhance the undergraduate and graduate bilateral student experience and collaborations. The incumbent is a highly effective program coordinator, with proven skills in enhancing, evaluating, marketing, and scaling existing programs; has outstanding organizational, interpersonal, communication, and problem-solving skills; able to manage multiple priorities; and thrives in a fast-paced work environment. The incumbent will collaborate with Alianza UCMX Staff in Riverside and Casa de California Staff in Mexico City, and across the UC Campuses to support the implementation of high-impact student programs that promote student engagement and academic excellence. These include, but are not limited to working with Graduate Deans, Admissions Offices, and Global Affairs. Please note: Budgeted Amount for this position is up to $65,000 annually. Applicants may be asked to complete a skills assessment and/or submit a work sample as part of the selection process. This position may travel up to 25% of the time.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements
Experience Requirement
4 - 7 years of related experience. Required

License Requirements

Certification Requirements
Certification Requirement

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Applying professional student services concepts, provides the full range of student services to student population served by the organization.
  • Student Management: provides support to the Associate Director of Student Affairs and Extension at Casa de California with recruitment, admissions requirements of the Campuses, program policies, and the standards of the University of California. Regulatory issues: provides support and understands the admissions procedures, credit determination for binational efforts, exceptions, and maintains relationships including but not limited with our Mexico partners and diverse state Ministries of Education, various Mexican and American educational institutions, and the US Embassy in Mexico. Program Design: develops routine contact procedures necessary to inform and promotes programs.
 25
Recruitment and Admissions: Plans and implements outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, helps rank applicants for admissions; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits.
  • Supports the Director of Alianza UCMX in building relationships with UC faculty, administrators, alumni, and/or students and with Mexican partners from academia, government, and non-profit and private sectors; as needed to promote student exchanges, collaborations, and partnership agreements. Works collaboratively with Alianza UCMX's programs and its stakeholders to support the advancement of Alianza UCMX's student mobility agenda and goals. Works with the UC Education Abroad Program (UCEAP) to ensure that UCEAP programming fully uses Casa de California facilities in Mexico City.
 15
Delivers academic programs to students that enhance academic success through group, one-on-one, and course-based formats of service for a wide range of learning issues in a discipline for a broad scope of academic courses (e.g., lower-division writing across the curriculum; a cluster of biological science courses; lower division pre-professional trajectories in math/statistics). Works with UC campuses offices and programs to develop high-impact and sustainable opportunities with Mexico partners.
15
Academic Advising: Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair/ dean and faculty, and with other departments.
10
Plans, designs, and provides workshops for students, such as information about the organization, or academic strategies and enrichment programs.
  • Promotes and supports academic cooperation agreements and exchanges among higher education institutions in Mexico and the UC that facilitate the exchange of students and/or extension and executive education programs.
 10
Financial Aid: Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities; oversees processes for equitable assignment of Graduate Student Instructors (GSIs)and coordinates GSI assignments each term.
5
Events: Plans and implements complex, high-visibility student events, such as commencements.
5
Career Counseling: Advises department/college/school students on the job market process, and the standards and norms specific to the student's field of study; advises on summer internship programs; develops and maintains network of departments and regional firms interested in hiring summer students.
5
Develops and enhances an alumni recruitment network.
5
Provides advice and assistance to students and scholars regarding complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization. Coordinates and implements programs and workshops to support and retain international students/scholars. Makes referrals to off campus and community resources.
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Multicultural competencies; ability to work with diverse populations. Required
Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Required
Interpersonal skills. Required
Solid verbal and written communication skills. Required
Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Required
Working knowledge of advising and counseling techniques. Required
Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars. Required
Ability to communicate in Spanish orally and in writing in a professional setting. Required
Knowledge of program development, data gathering, assessment, and evaluation skills. Required
Problem solving and organizational skills. Required
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Preferred
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Preferred
Familiarity with the organization's processes, protocols and procedures. Preferred
Knowledge of UC policies and procedures for example academic programs and student exchanges. Preferred
Knowledge of international student exchange programs Preferred

Special Requirements & Conditions
Special Condition Requirement

Other Special Requirements & Conditions

Level of Supervision Received
General Supervision

Environment

Working Environment
Campus

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : Occasionally
  • Sit : Constantly
  • Squat : N/A
  • Stand : Occasionally
  • Crawl : N/A
  • Walk : Occasionally
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Constantly
  • Write : Constantly
  • Perform Calculations : Frequently
  • Communicate Orally : Constantly
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

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University of California, Riverside
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Riverside, CA 92521
Tel: (951) 827-1012

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Human Resources
1160 University Ave.
Riverside, CA 92521

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E-mail: jobshelp@ucr.edu

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