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Create, establish, and coordinate transactions and timetables for all temporary academic personnel related functions. Guided by the Unit 18 Memorandum of Understanding (MOU), manages a variety of complex personnel actions for Lecturers, including recruitment, appointment/reappointment, class visitations, excellence reviews, merit reviews, and assessment files. Manages recruitment plans, recruitment waivers, and hiring process for non-senate appointees, including Associates In, Visiting and Adjunct Professors, Professional Researchers, Postdoctoral and Visiting Scholars, and without salary titles. With the assistance of the International Scholar Center, advises faculty and staff on visa regulations for international scholars. Working with the Harvest Payroll Service Center responsible for all functions related to temporary academic personnel payroll, including processing new hires and appointment changes, monthly and bi-weekly payroll, medical and other leaves, and benefits administration. Functions as the policy resource for the Unit 18 MOU, appropriate policies in the APM, campus student employment guidelines, and Academic Student Employee (ASE) contract.
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25 |
(DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines.
- Serves as a resource on issues relating to new proposals, competing and non-competing, advances, continuations, re-budgeting, cost transfers, no-cost extensions, and document maintenance of these actions. In conjunction with faculty and graduate students, prepare grants for submission. Develops budgets, including appropriate salary and benefits rates, travel, computer use, equipment and supplies, publications, and indirect costs. Interprets guidelines and policies to implement procedural compliance for multi-fund sources. Advises PI on the procedure and regulations for including subcontracts and cooperative grants. Coordinates with subcontracting campus for budget grant approval. Incorporate subcontract into the main grant. Reviews submission requirements and assembles all elements of the grant proposal. Obtains required signatures and submits grant proposals to campus Research Office in a timely manner to ensure compliance with campus review and meet granting agency deadlines.
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20 |
(DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
- In conjunction with PI, and all fiscal aspects of awarded grants, assures that expenditures are allowable according to agency-specific guidelines, the University of California Policies and Procedures, and the Business and Finance Bulletins. Analyzes expenditure patterns to identify trends, overdrafts, and potential funding problems. Prepares comprehensive monthly statements, forecasts expenses for all sub-categories through the expiration of each award. Using the campus Ledger Reconciliation System, reconciles contract and grants funds on a monthly basis, processing BEAs, NCTs, FCTs, and SCTs as needed. Advises PIs on the UCR PI Web Reporting System (PIWRS).
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20 |
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Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
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10 |
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Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments.
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5 |
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(DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments.
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5 |
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(DR): Advises department administrators on compliance regulations.
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5 |
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(DR): Assists in support of audit as directed by senior staff.
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5 |
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Responsible for all elements of internal and external contract and grant preparation and administration for the departments. Supports grant writing and proposal development initiatives for departmental graduate students to improve funding success.
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5 |
