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Provides financial and payroll processing support for expenses against funds administered through the Departments of Anthropology and Sociology and the Anth/Soc Administrative Unit (general operating, gift, endowment, sales and service, and extramural grant funds), ensuring compliance with College and Campus policies and procedures. Duties include, but are not limited to, the following:
Independently processes all general financial transactions (purchase orders, travel vouchers, reimbursement requests, supply orders, physical plant orders, etc.) in accordance with established policies and procedures. Ensures accuracy in fund information and appropriateness of expenditures towards fund source.
Maintains appropriate documentation and ensures that charges comply with University and granting agency policies.
Stays current on financial and payroll issues and system changes/updates. Attends user group meetings for all systems and relays information as needed.
Serves as primary payroll/personnel preparer for graduate student payroll: teaching assistants, graduate student researchers, readers. Computes, processes and prepares bi-monthly and monthly payroll. Serves as subject matter expert on the Academic Student Employees labor contract for faculty and staff.
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45 |
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With general supervision from the FAO, provides administrative support to the faculty and students of the Anthropology and Sociology Departments.
Maintains key control: issuing, receiving and ordering keys according to campus guidelines and established departmental systems.
Maintains departmental copiers, troubleshooting problems, placing service and supplies calls when necessary, and managing user accounts for each machine.
Assists faculty colloquia committees with arrangements for guest speakers. Prepares and distributes flyers for colloquia, including Scotmail submissions.
Provides administrative support for special projects and events, such as gathering and organizing data for program reviews, or managing the arrangements for conferences and meetings.
Provides instructional technology support to faculty for classrooms, computer lab, and the use of departmental projectors.
Submits trouble tickets and service orders, e.g. communications, printing, transportation, physical plant, etc.
Receives and distributes mail and package deliveries. Prepares FEDEX and other special delivery packages.
Updates the campus and departmental telephone directories and webpage contact information.
Orders and maintains office supplies.
Maintains the annual equipment inventories.
Manages departmental and administrative unit finance & administration files and record retention system.
Other duties as required.
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30 |
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Interprets, advises, and assists faculty and staff with questions regarding the interpretation of travel/purchasing and reimbursement procedures.
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10 |
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Assists with fiscal closing activities. Processes BEAs, NCTs, PCTs, etc., for account clean-up as needed and/or requested.
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5 |
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Back-Up Role - Reviews and reconciles monthly general ledgers & payroll expenditure (DOPE) reports.
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5 |
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Researches expenditure history using appropriate systems or files to recreate historical data.
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5 |
