General Information
| Job Description | RSCH ADM 3 | Working Title | Contract & Grants Analyst 3 |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | BMPN Administration - D01245 | Department Head | Sabrina Schuster |
| Supervisor | Christine Morgando | Effective Date | 08/10/2021 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| Reporting to the Financial Operations Manager, provide leadership and support for the financial management of the Departments of Biochemistry, Nematology, Plant Pathology and Microbiology, and the Center for Conservation Biology. Uses skills as an experienced research administrator to independently develop and/or coordinate research proposals for an assigned portfolio of Principal Investigators. Post award contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Creates proposals and awards of diverse scope where analysis of data require thorough understanding of complex regulations. Creates complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Performs complex budget/resource analysis including forecasting, retrieving data from campus financial systems, organizing and validating data, and the preparation for comprehensive reports for principal management. Participates in the design of department systems and processes to enhance processing and reporting tools. Please note, the budget salary for this position is $55,000 - $85,000. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 10 |
| Applies professional knowledge/experience to prepare, review and/or approve financial transactions. | 10 |
| Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 5 |
| (DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines. | 5 |
| Coordinates proposal submissions. | 5 |
| (CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department administrators. Researches, develops and implements new research initiatives. | 5 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators. | 5 |
| Assists in support of audits as directed by senior staff. | 5 |
| (CR): Previews pre-award update information requested by sponsor representatives before issue of awards and submission. | 5 |
| (CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success. | 5 |
| (CR): Authorizes establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official. | 5 |
| (CR): Reviews and approves or rejects requested fund advance setups or research account updates. | 5 |
| (CR): Negotiates terms and conditions of complex research agreements and awards from various sponsors. | 5 |
| Independently gathers information as needed to perform financial analysis. | 5 |
| Prepare specialized ad hoc agency reports. | 5 |
| Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 5 |
| Post-award process also requires complex knowledge and understanding of payroll processes in order to initiate transactions, prepare adjustments, and provide projections which are necessary to manage the overall budget. | 5 |
| Manage sales & service activities. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Ability to manage significant volume of transactions. | Required |
| Experience with UC Policies and Procedures. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |