General Information


Job Description ADMIN MGR 2 Working Title Senior Director of Budget & Finance
Job Code 000548 Grade 27
Department Name Auxiliary Budget & Finance - D02056 Department Head Gerard Bomotti
Supervisor Heidi Scribner Effective Date 02/01/2022
Position(s) Directly Supervised
Job Code Title FTE
004631 FINANCIAL SVC SUPV 2 3.0
007376 ADMIN OFCR 2 2.0
007123 FINANCIAL ANL SUPV 2 1.0

Generic Scope
Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact.

Custom Scope
Responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Custom Scope
Auxiliary Services is comprised of five (5) operations with a combined budget of over $120 million, over 300 career staff, and over 950 student staff, and 2.6 million in building square feet on 160 acres; housing services providing on-campus housing to about 7,000 students in three housing types; dining services providing dining to the entire campus in residential dining, retail dining, convenience stores, food trucks and vending. The 5 operations include: Auxiliary Administration; Campus Business Services (CBS); Early Childhood Services (ECS); Housing, Dining & Hospitality Services (HDHS); and Transportation Services. Auxiliary Administration centrally supports all departments within Auxiliary Services, providing central financial and administrative services through the Budget & Finance unit. This includes budget, finance, receivables, payables, cash office, policy compliance, audit response, student employment office, and administrative support for human resources and shared services. Under the general direction of the Associate Vice Chancellor (AVC) for Auxiliary Services, the Senior Director for Budget & Finance is the senior administrative and financial management professional for all of the units within Auxiliary Services, responsible for the overall supervision and management of fiscal control, financial reporting of the organization, strategic planning, goal setting, organizational and policy development and implementation, payroll management and business processes. The Sr. Director manages the Budget & Finance team, consisting of; business processing operations, financial analysis, revenue operations and compliance; and payroll and personnel services. The Sr. Director serves as an advisor to the AVC, and Department Directors in the areas of finance, strategic planning, and resource management. The incumbent serves as a key member of the AVC's senior management team; participating in vision setting, decision-making, issue management, and integrated problem resolution.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
MBA or other Advanced degree in related field. Preferred

Experience Requirements
Experience Requirement
8 - 13 years of related experience. Required
Experience with higher education financial operations. Preferred
Previous supervisory/managerial experience. Preferred
Experience leading the budgeting and forecasting for a large organization. Required
Experience with financial oversight of complex, multi-unit, multi-funded streams Preferred

License Requirements

Certification Requirements
Certification Requirement

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Manages, plans and administers administrative operations and/or general operations of a school, OR college, OR a large interdisciplinary department within a school OR a large or multiple-department, non-academic unit.
  • Provides leadership and oversight to the financial and administrative units within Auxiliary Services. Provides management, vision, and leadership to the Budget and Finance unit which consists of: Financial planning and analysis; Business Processing Operations, Revenue Operations and Compliance; and Payroll and Personnel services, approximately 23 FTE employees.
40
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes. Develops, modifies, and executes organization policies which affect immediate operation(s).
  • Responsible for highly complex and diverse functions based, in part on the following factors: Budget and rate setting management includes annual budgeting and rate development for all Auxiliary with income in excess of $95 million; monitoring and reporting central, operating and major maintenance account activity; administering accounts payable; administering payroll; monitoring and verifying all income; administrating campus accounting policy and internal procedures and controls; managing the Budget and Finance organization Structure; providing training and consultation support to department account managers
20
Maintains integrity of an organizational department through management and oversight of staff.
  • Provides leadership, direction and vision to the units within Budget & Finance. Ensures the administrative group is client focused in all aspects of administrative support.
15
Makes decisions on administrative or operational matters and ensures achievement of objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact.
15
Interacts with higher-level management on controversial situations, customer negotiations, and/or influencing and persuading others. Formulates policies and guidelines to carry out the department's mission for faculty and students.
5
May interact with higher-level management on matters concerning several functional areas, and/or customers.
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. Required
Excellent project management skills, including the capability of managing capital projects. Required
Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Required
Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Required
Excellent ability to establish metrics for department and employee goals. Required
Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. Required
Thorough knowledge of common organization-specific and other computer application programs. Preferred
Knowledge of collective bargaining agreements and union workforce. Preferred

Special Requirements & Conditions
Special Condition Requirement
Hired candidate must successfully pass a background check through the DOJ and FBI Required

Other Special Requirements & Conditions

Level of Supervision Received
General Direction

Environment

Working Environment
Campus

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : N/A
  • Sit : Constantly
  • Squat : N/A
  • Stand : Frequently
  • Crawl : N/A
  • Walk : Occasionally
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Constantly
  • Write : Constantly
  • Perform Calculations : Constantly
  • Communicate Orally : Constantly
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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