General Information
Job Description | ADMIN MGR 2 | Working Title | Senior Director of Budget & Finance |
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Job Code | 000548 | Grade | 27 |
Department Name | Auxiliary Budget & Finance - D02056 | Department Head | Gerard Bomotti |
Supervisor | Heidi Scribner | Effective Date | 02/01/2022 |
Position(s) Directly Supervised
Job Code | Title | FTE |
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004631 | FINANCIAL SVC SUPV 2 | 3.0 |
007376 | ADMIN OFCR 2 | 2.0 |
007123 | FINANCIAL ANL SUPV 2 | 1.0 |
Generic Scope
Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact. |
Custom Scope
Responsible for managing the administrative services and/or general operations of a school, OR college OR large, multiple or interdisciplinary department(s) within a college, or large or multiple non-academic department(s). Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
Auxiliary Services is comprised of five (5) operations with a combined budget of over $120 million, over 300 career staff, and over 950 student staff, and 2.6 million in building square feet on 160 acres; housing services providing on-campus housing to about 7,000 students in three housing types; dining services providing dining to the entire campus in residential dining, retail dining, convenience stores, food trucks and vending. The 5 operations include: Auxiliary Administration; Campus Business Services (CBS); Early Childhood Services (ECS); Housing, Dining & Hospitality Services (HDHS); and Transportation Services. Auxiliary Administration centrally supports all departments within Auxiliary Services, providing central financial and administrative services through the Budget & Finance unit. This includes budget, finance, receivables, payables, cash office, policy compliance, audit response, student employment office, and administrative support for human resources and shared services. Under the general direction of the Associate Vice Chancellor (AVC) for Auxiliary Services, the Senior Director for Budget & Finance is the senior administrative and financial management professional for all of the units within Auxiliary Services, responsible for the overall supervision and management of fiscal control, financial reporting of the organization, strategic planning, goal setting, organizational and policy development and implementation, payroll management and business processes. The Sr. Director manages the Budget & Finance team, consisting of; business processing operations, financial analysis, revenue operations and compliance; and payroll and personnel services. The Sr. Director serves as an advisor to the AVC, and Department Directors in the areas of finance, strategic planning, and resource management. The incumbent serves as a key member of the AVC's senior management team; participating in vision setting, decision-making, issue management, and integrated problem resolution. |
Education & Experience Requirements
Education Requirements
Degree | Requirement |
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Bachelor's degree in related area and/or equivalent experience/training. | Required |
MBA or other Advanced degree in related field. | Preferred |
Experience Requirements
Experience | Requirement |
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8 - 13 years of related experience. | Required |
Experience with higher education financial operations. | Preferred |
Previous supervisory/managerial experience. | Preferred |
Experience leading the budgeting and forecasting for a large organization. | Required |
Experience with financial oversight of complex, multi-unit, multi-funded streams | Preferred |
License Requirements
Certification Requirements
Certification | Requirement |
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Educational Condition Requirements
Condition | Requirement |
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Key Responsibilities
Description | % Time |
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Manages, plans and administers administrative operations and/or general operations of a school, OR college, OR a large interdisciplinary department within a school OR a large or multiple-department, non-academic unit.
|
40 |
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes. Develops, modifies, and executes organization policies which affect immediate operation(s).
|
20 |
Maintains integrity of an organizational department through management and oversight of staff.
|
15 |
Makes decisions on administrative or operational matters and ensures achievement of objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact. | 15 |
Interacts with higher-level management on controversial situations, customer negotiations, and/or influencing and persuading others. Formulates policies and guidelines to carry out the department's mission for faculty and students. | 5 |
May interact with higher-level management on matters concerning several functional areas, and/or customers. | 5 |
Knowledge, Skills & Abilities
Knowledge/Skill/Ability | Requirement |
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Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. | Required |
Excellent project management skills, including the capability of managing capital projects. | Required |
Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. | Required |
Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
Excellent ability to establish metrics for department and employee goals. | Required |
Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. | Required |
Thorough knowledge of common organization-specific and other computer application programs. | Preferred |
Knowledge of collective bargaining agreements and union workforce. | Preferred |
Special Requirements & Conditions
Special Condition | Requirement |
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Hired candidate must successfully pass a background check through the DOJ and FBI | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
General Direction |
Environment
Working Environment
Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
Is Critical Position: Yes |