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Financial/Budgetary Management: Under the direction of the SMPPH Department Chair and in collaboration with the leadership of the Center for Healthy Communities, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for monitoring the operational budgets and variance reports on a monthly basis. Develops financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with departmental and CHC leadership on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments. Supports faculty and staff of the department in effective management of grants and contracts, in compliance with applicable rules and regulations.
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25 |
Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.
- Supports and participates in the development and implementation of grants and contracts supporting SMPPH (including CHC) research, education, and service activities. Develops research protocols and other materials for Institutional Review Board review; serves as departmental liaison to UCR IRB and other collaborating IRBs. Troubleshoots often complex challenges arising in the course of research projects. Develops and manages budgets for individual research projects. Ensures that research reporting requirements are met, and that departmental research meets the highest ethical standards. Serve as departmental liaison with the Academic Affairs Office, Sponsored Research and Programs, Finance, Business Operations, Human Resources, Information Technology, and Facilities, as well as other School of Medicine and University offices, as needed. Participates in the academic personnel process, including faculty recruitments, appointments, reappointments, merit process and promotion process. Participates in the assignment of department space, prepares justifications for additional space, and attends planning meetings.
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20 |
Participates in the development and monitoring of policies and procedures for departmental operations.
- Interprets University policy and ensures compliance with all staff and academic policies. Advises leadership, faculty, and staff regarding University guidelines and provides updates on new or revised regulations. Implements relevant staff and academic policies established by the School of Medicine.
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20 |
Supervises the work of a department with responsibility for quality and quantity of work.
- Through routine administrative oversight, evaluates the operational efficiency of the department and provides direction and guidance as needed. Provides critical analysis of operational procedures necessary to support continuous quality improvement in the management and support of departmental educational programs. Determines staffing needs for the department. Manages and evaluates performance of staff; recruits, hires, develops, motivates, promotes, and monitors professional growth and staff development. Interprets and assures compliance with federal/state laws and regulations and University policies regarding personnel matters for staff, faculty, volunteers, and students.
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10 |
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Coordinates regular meetings with departmental leadership to discuss departmental priorities, operational concerns and constraints, and to facilitate planning efforts. Ensures that lines of communication are established for the chairs/directors, departmental and interdepartmental faculty, and other personnel to be made aware of relevant unit and campus information on a timely basis. Attends faculty and other meetings, as directed by the department chair to communicate key information concerning policies, processes/procedures and to facilitate efficient and collegial working relationships between the unit's administrative staff and the faculty.
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10 |
Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
- Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Plans, directs, and controls staff functions in the department, establishing and delegating tasks, duties, and level of responsibility for each assigned staff member. Ensures adequate staffing levels to support the research, educational, and service activities of the department.
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5 |
May manage systems and procedures to protect departmental assets.
- Manages the procurement, installation, and maintenance of all department inventoried equipment together with the establishment and maintenance of the supplies management program for the department. Develops and implements procedures for supply inventory and to keep equipment in good working condition
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5 |
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Long & Short Term Planning and Development: In conjunction with leadership, responsible for developing and implementing the department strategic plans for operational, organizational, resource and program needs. The department plan has significant impact in areas of finance, educational program operations, research operations, recruitment of academic and staff personnel, space, and affiliations.
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5 |
