General Information


Job Description RECREATION MGR 1 Working Title Associate Director of Programs
Job Code 000329 Grade 22
Department Name Recreation/Student Rec Center - D01117 Department Head Bart Fenex
Supervisor Bart Fenex Effective Date
Position(s) Directly Supervised
Job Code Title FTE
004137 RECR SUPV 2 3.0
004401 RECR PRG LEADER 3 1.0
004400 RECR PRG LEADER 4 1.0

Generic Scope
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Custom Scope
Directs the operation of large recreational activities and programs such as sports club programs or fitness operations. Develops, manages, and controls budgets and resources. Formulates policies and procedures for recreational program activities. Manages all recreation program staff.

Department Custom Scope
Under the general direction of the Director of Recreation, the Associate Director of Programs is part of the department senior leadership team and is responsible for the overall management of the portfolio of programs of the department and is accountable for their overall performance. Incumbent oversees through subordinate managers multiple program units and manages a team of highly specialized personnel. The incumbent is responsible to manage an overall operating budget of approximately $1,000,000 to create programming with campus-wide impact. Incumbent develops program goals and objectives, mission statements, and strategic and tactical plans for the portfolio in alignment with the department, division, and University mission statements, vision, and goals. Applicants will be given a presentation assessment as part of the selection process.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Master's degree in related area and/or equivalent experience/training. Preferred

Experience Requirements
Experience Requirement
Minimum of 9 years of related experience. Required
Previous supervisory/managerial experience. Preferred

License Requirements

Certification Requirements
Certification Requirement
Red Cross CPR. Preferred
Standard First Aid Training Certification. Required

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Develops and manages program and operational budgets for recreational programs.
  • Oversee the program budgets of five major program units (FitWell, Competitive Sports, Youth and Child Care, Outdoor Excursions, Aquatics) totaling approximately $1,000,000. Develop and effectively oversee efficient use of funds as well as cost containment for all fiscal activities. Develop and implement long range financial objectives and plans for all programs. Develop programming with campus wide impact for students, staff, faculty and the external community both individually and in collaboration with other campus departments.
25
Creates and implements recreational program policies and procedures.
  • Creates the policy and procedures for the portfolio in alignment with the department, division and university policies and procedures. Delegates the implementation to the program unit heads. Monitors and ensures compliance.
15
Manage, supervise, coach and evaluate five career staff recreation program unit heads. 1) FitWell - Fitness, Wellness and Cooking Well Programs; 2) Outdoor Excursions, Ropes and Leadership Programs; 3) Competitive Sports - Intramurals and Sport Clubs Programs; 4) Aquatics Programs; 5) Youth and Child Care Programs
15
Provides risk management oversight for recreational operations and creates/implements procedures to ensure the safety of participants and employees.
  • Develop the comprehensive risk management vision for the program portfolio. Work with the departmental risk management and safety coordinator to develop the procedures and policies. Oversees the implementation of the plan by program unit heads. Monitors and ensures compliance with all risk management and safety policies and procedures.
10
Researches and requests grants.
5
Ensures safety guidelines are adhered to.
5
Develops and implements public relations and promotional programs.
  • Participate in campus wide activities, initiatives and committees to develop collaborative opportunities for the department and division; promote broad participation across the campus communities. Works with external third parties to provide promotional activities and products for the campus.
5
Coordinate recreational activities with other campuses and outside agencies.
5
Oversees collection of fees and other program revenue.
5
Manages fund raising activities.
5
Other duties as assigned.
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally. Required
Strong service orientation; program management, sound judgment and decision-making, critical thinking skills; skill to develop original ideas, creative problem solving skills in a varied and challenging environment. Required
Ability to work effectively, across all organization levels, internally and externally. Required
Knowledge of program activity and industry best practices. Required
Demonstrated fiscal management abilities. Required
Client service minded, entrepreneurial spirit and creative thinking skills. Required
Highly effective verbal and written communication skills. Required
Knowledge of campus policies and procedures. Preferred

Special Requirements & Conditions
Special Condition Requirement
Ability to successfully pass FBI and DOJ Criminal Check. Required
Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required
Travel Required
Travel Outside of Normal Business Hours Required

Other Special Requirements & Conditions

Level of Supervision Received
General Direction

Environment

Working Environment
Campus

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : N/A
  • Sit : Frequently
  • Squat : N/A
  • Stand : Occasionally
  • Crawl : N/A
  • Walk : Frequently
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Constantly
  • Write : Constantly
  • Perform Calculations : Constantly
  • Communicate Orally : Constantly
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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