Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations.
- Manages the administration and recording of new asset acquisitions, transfers, and dispositions using the SL Logic System and campus Asset Management System (AMS). Generates SC Logic records based on SOM's established inventory thresholds and maintains a reconciliation between this tool and the campus AMS. Develops and sustains a process flow chart to efficiently update the inventory systems. Collaborates with custodial Departments/Clinics, Receiving, Mailroom, Procurement, IT, and Facilities units both within SOM and Central Campus to ensure inventory management goals are met and sustained on an ongoing basis. Develops and maintains innovative ways to optimize inventory control procedures. Sustain a process that ensures timely inventory tagging for all SC Logic and AMS assets.
|
25 |
Participates in moderately complex audits of processes and recommends changes to processes. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
- Maintains accurate records that can be regularly complied as directed into reports for Business Operations Manager, Business Analytics Manager, and/or CFAO regarding inventory levels, general updates, timelines, issues, etc. In consultation with the Business Operations Manager, develop measures and techniques that will be utilized to perform periodic and recurring inventory audits both onsite and within the asset databases. Leads the development of policies and procedures as they relate to inventory administration and controls. Manages the annual reporting requirements to central campus and proactively plan to meet this and other critical deadlines.
|
20 |
|
Regularly gathers, cross-references, and reconciles data from multiple data sources of various complexity (asset systems records, general ledger entries, purchase orders, gift/donation records, facilities database, award database, etc.). Act as a liaison between SOM units and Central Campus Accounting and Central Surplus Operation for situations relating to reporting requirements, intercampus transfers, non-standard acquisitions/dispositions, or for any other potential issue or University requirement that may arise.
|
15 |
|
Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects.
|
5 |
|
Provides guidance to less experienced team members on financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering and collections.
|
5 |
|
Assesses and recommends to management changes as needed to ensure financial processes maintain compliance with federal and state requirements and internal financial/audit policies.
|
5 |
|
Applies a wide variety of internal and external policies and regulations to address a range of issues such as regulatory compliance, tax implications, recovery of cash, risk management, and the organized implementation of a diverse range of financial services for students and departments.
|
5 |
|
Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, students and external vendors.
|
5 |
|
Interprets related policies and advises customers accordingly.
|
5 |
|
Helps train staff and creates effective teamwork environment.
|
5 |
|
May act as team leader for support staff.
|
5 |
