General Information
| Job Description | GOVERNMENT REL SPEC 4 | Working Title | Associate Director for Policy and Engagement |
|---|---|---|---|
| Job Code | 000223 | Grade | 25 |
| Department Name | Alianza UCMX - D02079 | Department Head | Ma Isabel Studer Noguez |
| Supervisor | Ma Isabel Studer Noguez | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced concepts and campus and/or medical center objectives to resolve highly complex issues. Plans, develops and implements strategies for government outreach, to include specifically developing and advancing policy positions through liaisons with governmental staff. Assignments are typically complex or large and include controversial and/or politically sensitive issues or content. |
Department Custom Scope
| The Associate Director for Policy and Engagement is a new position under Alianza UCMX. Alianza UCMX is a systemwide program that was created in September 2019 through the integration of three systemwide University of California programs that focus on Mexico. UC Riverside serves as the host campus. The Associate Director for Policy and Engagement independently is responsible for developing and directing a comprehensive program to actively engage multiple stakeholders including representatives from higher education, government, and non-profit and private sector organizations both California and Mexico to advance Alianza UCMX's objectives in support of bilateral collaborations between UC and Mexico. The incumbent will be responsible to identify, conceptualize, plan, and implement new programs that strengthen relationships and help to build interests in UC and Mexico through engagement. Serve as primary point person for interactions with various stakeholders in the UC and Mexico. Compose and disseminate briefings and communications on Alianza UCMX's for internal and external audiences and functions. Independently undertake a variety of special projects in support of the Alianza UCMX's strategic vision. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Using institutional knowledge and awareness of constituency perception, designs, develops and implements short and long-term strategic plans, programs, events, and activities. | 25 |
May oversee all aspects of complex external relations programs, projects and events, including coordinating special programs and overseeing production of audio/visual or written and visual materials.
|
25 |
| Provide high-level logistical and writing support to the Director of Alianza UCMX for projects and initiatives. Research and prepare for review executive-level documents, power points, and reports, conducting analytical studies and data collection as needed; Respond as needed to requests from campus leadership and external constituencies for information and accountability reporting; Other special projects as assigned. | 15 |
| Analyzes, summarizes and/or reviews data, reporting findings, interpreting results and/or making recommendations. | 10 |
Represents the campus and/or medical center with federal, state and local government units, in the media or with private organizations.
|
10 |
| Quickly and appropriately identifies, addresses, and mitigates unforeseen and/or rapidly unfolding events that may negatively impact relationships between the campus and/or medical center and various constituencies, keeping senior management appropriately advised and notified. | 5 |
| Responds to constituent inquiries. | 5 |
| Monitors and interprets federal and state legislation and/or proposed actions by city government and advises senior management of potential campus and/or medical center impact. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of assigned area of responsibility, for example, the campus and/or medical center scientific community. | Required |
| Advanced knowledge of practices and procedures associated with building and maintaining effective working relationships with all levels of internal and external constituencies. | Required |
| Advanced project management skills, including skills to plan and implement successful events. | Required |
| Skill to recognize potential areas of constituency concern and address, resolve and/or mitigate problems or issues. | Required |
| Advanced written, verbal, and interpersonal communication skills, including skill to produce information that is appropriately presented and effectively received by target constituencies. | Required |
| Advanced knowledge of issues of concern in higher education. | Required |
| Active listening skills, including advanced critical thinking and analytical skills. | Required |
| Advanced knowledge of the campus and/or medical center, its vision, mission, goals, objectives, achievements, issues of concern and infrastructure. | Required |
| Knowledge of the US-Mexico relationship and experience dealing with Mexican stakeholders, particularly in academia | Required |
| Ability to communicate in Spanish orally and in writing in a professional setting. | Required |
| Advanced knowledge of the legislative process, including organization procedures and the budget and appropriations processes. | Preferred |
| Advanced skills to read, interpret, understand and respond to pending and proposed legislation, including skills to write effective position statements and draft proposed legislation. | Preferred |
| Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. | Preferred |
| Knowledge of UC policies and procedures. | Preferred |
| Familiarity with the organization's processes, protocols and procedures. | Preferred |
| Familiarity with the vision and mission of the University of California system and the individual campuses. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel | Preferred |
| Travel Outside of Normal Business Hours | Preferred |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |