General Information
| Job Description | TCHL PROJECT MGT PROFL 3 | Working Title | Digitization Services Specialist |
|---|---|---|---|
| Job Code | 008822 | Grade | 24 |
| Department Name | University Library - D01090 | Department Head | Steven Mandeville-Gamble |
| Supervisor | Kevin Comerford | Effective Date | 07/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | 0.98 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced technical project management professional with a full understanding of project management frameworks and methods, relevant policies and procedures to resolve a wide range of issues. Demonstrates competency in selecting methods and techniques to obtain solutions. Manages projects of diverse scope, size, impact, budget and/or project team size. |
Department Custom Scope
| Under the supervision of the Associate University Librarian for the Digital Library, the Digitization Services Specialist uses a range of scanning technologies and techniques to digitize a wide variety of library special and general collection materials. The position is also responsible for post-processing, quality control and digital asset management of content produced or received by the Digitization Services unit. Working closely with key library departments, this position collaborates on developing workflow processes, documentation and budgets for assigned projects. The Digitization Services Specialist also works with external digitization vendors and coordinates external scanning jobs. This position additionally provides support, assistance and advice in the use of digitization equipment and software to faculty and staff; performs routine maintenance on various systems and equipment such as cameras, lighting systems, computers and digitization equipment; and trains and supervises student workers, as assigned. The position also participates in library standing committees, contributes to the development of new library programs, such as digital initiatives and digital scholarship services, and may also participate in writing grants and funding proposals. This position is designated as a Mandated Reporter and will be required to complete trainings and comply with CANRA. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in a related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Every 1 year of formal education beyond the bachelor's degree may substitute for 1 year of work experience. | Required |
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Applies professional project management and IT concepts and department/unit and campus, medical center or Office of the President policies and procedures to manage complex projects.
|
20 |
Implements the project management process in support of products and services involving departmental or cross-functional teams. Monitors and reports on project progress from initiation through delivery, including oversight of system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Creates project proposals and reports.
|
20 |
Assembles and directs moderate to large project teams, designs project plans and schedules and monitors budget and resources. Directs the activities of the project with the goal of completing the project on schedule and within budget constraints.
|
20 |
| Performs in-house digitization work using library scanning equipment and cameras. Performs equipment and software configuration and maintenance. Maintains currency on digitization technologies and methods. | 15 |
| Performs routine file management and Digital Asset Management system imports and maintenance. Coordinates finished image uploads to Calisphere and library Content Management Systems. Works closely with California Digital Library staff. | 15 |
| Selects and manages digitization vendors, obtains quotes and specifications, and coordinates logistics of external scanning jobs. | 5 |
| Hires, trains and supervises digitization student workers. Manages student budget. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated effective writing skills. | Required |
| Knowledge of most aspects of computing and communications including hardware infrastructure, networking, software, operations and disaster recovery. | Required |
| Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs. | Required |
| Demonstrated capacity to anticipate obstacles and plan for contingencies. | Required |
| Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks. | Required |
| Demonstrated advanced organization and project management skills. | Required |
| Broad knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Proven leadership ability. Effective problem solving skills. Demonstrated ability to put forth persuasive arguments. | Required |
| Working knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Requires effective communication and organization skills. | Required |
| Requires basic knowledge of project management principles, theories, and concepts. | Required |
| Demonstrated competency in selecting and implementing project management methods and techniques. | Required |
| Effective skill at tracking effort and project progress. | Required |
| Skill in using a variety of image processing software applications, such as Adobe Photoshop or equivalent applications. Ability to capture, correct, crop, and enhance digital photographic images. | Required |
| Ability to use a DSLR camera and knowledge of the configuration, operation and maintenance of scanning and image capture equipment. | Required |
| Knowledge of digital imaging standards, digitization practices and technical requirements. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |