General Information
| Job Description | ADMISSIONS RECRMT SPEC 3 | Working Title | International and Out of State Admissions Specialist |
|---|---|---|---|
| Job Code | 004509 | Grade | 20 |
| Department Name | Undergraduate Admissions - D01180 | Department Head | Emily Engelschall |
| Supervisor | Mandy Loh | Effective Date | 01/24/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Department Custom Scope
| Under the general supervision of the Assistant Director, the International and Out-of-State Admissions Specialist is available to students, families, the campus community, and the general public to interpret, enforce and explain University policies and regulations. The incumbent is responsible for all phases of admission eligibility evaluation of both freshman and transfer students based on self-reported information, official transcripts, and other pertinent documents. The International and Out-of-State Admissions Specialist will independently represent Undergraduate Admissions to out-of-state and international students at high schools and community colleges in the Pacific Northwest by providing oversight at various programs and events and participating in school visits, and college fairs. This position is entirely remote and the incumbent is to be based in Pacific Northwest, Greater Seattle area preferred. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valid Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Evaluates transcripts and international records for eligibility.
|
15 |
| Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits. | 10 |
| Assesses academic preparedness of traditional, special-program, and international applicants. | 10 |
| Researches foreign educational systems as needed and analyzes academic records from foreign secondary and tertiary institutions (including study abroad records). | 10 |
| Identifies potential students, and provides information about higher education generally and UC specifically. | 5 |
| Provides in-depth information on admissions requirements, prerequisite courses, school / college programs and curricula, specific financial aid criteria, and career opportunities. | 5 |
| Assesses applicants for motivation, initiative, leadership potential, work / life experience, extracurricular activities, socioeconomic status, disability, and educational / personal hardship. | 5 |
| Serves as liaison between students, parents, colleges / universities, community agencies, and UC college / school / department. | 5 |
| Uses extensive knowledge of college / school / department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation. | 5 |
| Screens applicants for school / college / department faculty. | 5 |
| Uses professional judgment when reviewing complex applications for admission. | 5 |
| Produces special and annual reports, and program evaluations. | 5 |
| Performs course-by-course evaluations for transfer credits. | 5 |
| Plans, manages and implements events to enhance recruitment and yield, diversity initiative events, mentoring programs, electronic communications, and similar activities. | 5 |
| Assesses effectiveness in attracting quality students to UC. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to effectively manage a large volume of undergraduate admissions applications and multiple programs in a timely manner while maintaining confidentiality at all times. | Required |
| Ability to communicate effectively both orally and in writing. | Required |
| Thorough knowledge and experience working with a diverse student population. | Required |
| Skill in organizing and setting priorities that accurately reflect the importance of the job responsibilities. | Required |
| Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities. | Required |
| Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Ability to interpret policies and procedures to prospective students and the public. | Required |
| Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools. | Required |
| Ability to develop recruitment programs, and design effective materials. | Preferred |
| Ability to analyze, interpret, and evaluate statistical data and policy related to undergraduate admissions metrics. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Ability to drive a personal or University owned vehicle to and from related recruitment sites. | Required |
| Must posses or obtain a Valid CA Drivers License in accordance with the California Department of Motor Vehicles. | Required |
| Ability to work occasional weekends, evenings, early mornings and to travel frequently. | Required |
| Valid Drivers License | Required |
| Public Driving Record | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |