General Information
| Job Description | PROJECT POLICY ANL 1 | Working Title | Project Organizer |
|---|---|---|---|
| Job Code | 007396 | Grade | 18 |
| Department Name | Clinical Affairs - D02007 | Department Head | Donald Larsen |
| Supervisor | Linda Roney | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning. |
Custom Scope
| Learns to use professional concepts to conduct and/or support analytical studies or projects. Works on problems of limited scope. Acquires skills to fully analyze issues and problems, gather data and information, find and evaluate alternatives and make sound recommendations. |
Department Custom Scope
| Working closely with the Project Manager, the incumbent in this position will assist in campus, clinical and community projects. Will assist in organizing the team, assist with scheduling, planning meetings and project activities. Projects will vary in size with some being small to others being seasonal. Will coordinate with employees/community in completing projects, participate in activities for data collection, and use the EMR for entry of information. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
| Experience with an electronic medical record (EMR). | Preferred |
| Experience working in a clinical or community setting interacting with public. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Project management certification. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Learns to gather and assemble analytical and factual data. | 15 |
| Executes special or continuous research and data analysis responsibilities. | 15 |
Assists with program planning and collaboration with program/project staff.
|
15 |
| Learns to determine and locate sources for the collection of information and data. | 10 |
| Serves as a resource to internal and external parties on projects assigned. | 10 |
| Participates in campus vaccination efforts for Flu and Covid clinics. Assist in the set up of the clinic, perform patient registration functions, utilize the EMR, and work on encounters. | 10 |
| Learns to prepare reports and summarize information available on the assigned issues and identifies other matters of significance. | 5 |
| Learns to prepare preliminary outlines for the conduct of analysis and accomplishment of assigned objectives. | 5 |
| Provides a variety of preliminary analytical studies in support of a function, research initiative, program and/or organizational unit. | 5 |
| Supports program or project staff to gather information and support program objectives. | 5 |
| Prepares preliminary analyses of laws, procedures, and other subjects to contribute to organizational programs, research proposals, and other documentation. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Basic program and project management skills. | Required |
| Acquiring knowledge of applicable policy analysis techniques. | Required |
| Basic skills to analyze and research information and learn to synthesize large amounts of data with strong attention to detail. | Required |
| Skills to learn organization-specific and other computer application programs. | Required |
| Basic communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Familiar with the Microsoft Office 365 suite. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| Office, community, and temporarily remote work environments. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |