General Information


Job Description RECR PRG LEADER 4 Working Title Outdoor Excursions Program Coordinator
Job Code 004400 Grade 18
Department Name Recreation/Student Rec Center - D01117 Department Head Bart Fenex
Supervisor Jennifer Hopper Effective Date 03/01/2022
Position(s) Directly Supervised
Job Code Title FTE
004922 STDT 1 9.0

Generic Scope
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope
Advanced leader for large, complex and diverse non-credited recreational or sports program(s), including responsibility for programmatic and budget oversight and planning. Regularly works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Typically leads or supervises other staff or students.

Department Custom Scope
Reporting to the Assistant Director of Recreation - Outdoor Excursions, the Outdoor Excursions Program Coordinator is a critical member of the Recreation programming team responsible for the development, management, oversight, assessment, and daily operations of the Outdoor Excursions program. These areas include the Outdoor Excursions Shop, Adventure Trips and Events, Equipment Rentals, Wilderness and Remote First Aid certification, Leadership Development, Team Building Programs, and Driver and Trailer training. Important duties include risk management, staffing and supervision, program development and implementation, and oversight and maintenance of facilities and equipment. The incumbent works closely with departmental, divisional, campus, and community partners to ensure client service-based programming that aligns with campus goals at all levels.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Advanced degree in Outdoor Education, Recreation Administration, Leisure Studies, Student Personnel Administration, Higher Education, or a related field. Preferred

Experience Requirements
Experience Requirement
6 - 10 years of related experience. Required
Professional experience working in university outdoor programming including equipment rentals, trips, and facilitation. Preferred
Experience leading and advising participants and teaching outdoor skills; ability to lead and supervise in potentially dangerous conditions, and extreme environmental conditions. Required
Experience supervising or mentoring students, maintaining outdoor equipment, student development, and leadership training. Experience working with diverse populations/clientele. Preferred
Experience in programming involving outdoor equipment, trips, and team building. Preferred

License Requirements
License Requirement
Valid Driver's License Required

Certification Requirements
Certification Requirement
Red Cross CPR. Required
Standard First Aid Training Certification. Required
Wilderness First Responder Certification Required
Wilderness and Remote First Aid Instructor Certification Required
ACCT Level 2 Facilitator Certification Required
Rock Climbing Certification (PCIA or AMGA) Preferred
Leave No Trace Master Educator Certification Preferred
Driver/Trailer Training Preferred

Educational Condition Requirements
Condition Requirement
Ability to obtain CPR/AED/First Aid Certification within 6 months of hire. Required
Ability to obtain Wilderness First Responder (WFR) Certification within 6 months of hire. Preferred

Key Responsibilities

Description % Time
Develops, schedules and makes programmatic and budget recommendations for highly diverse and complex programs and events. Performs short and long term planning for recreational program(s) and/or activities.
  • Responsibilities include program administration, strategic plans, goals, objectives and assessments. Reports on results, including strategies for process improvement.
20
Selects, supervises and evaluates student employees, student officials and referees. Assists in development and implementation of comprehensive student employee training program.
  • Oversight of Trip and OE Shop staff including hiring, training, scheduling, feedback, evaluations, payroll and disciplinary processes for student and part-time staff. Teaches and mentors student leaders in technical/outdoor, human interaction, and educational/teaching skills. Trains staff in team building, facilitation, and debriefing. Plans and manages Driver and Trailer Training program for Trips and Mobile Rock Wall.
15
Proposes updates/revisions to standard operating procedures and guidelines. Conducts periodic reviews of historical and statistical records and standings.
  • Maintains certification and training records of staff including CPR/ AED/ Wilderness and Remote First Aid and instructs classes. Updates staff manuals and guidelines as needed.
10
Has overall responsibility for equipment, facilities and budget for a large operational program. Coordinates all facility usage.
  • Assists the Assistant Director in the above mentioned responsibilities. Equipment Rentals: Oversee, coordinate, and perform equipment inspections, inventory, and maintenance of the OE Shop and related equipment, and maintain appropriate documentation of inventory and maintenance. Challenge Course, Mobile Rock Wall, The Rock Indoor Climbing Area: coordinate inspections as needed.
10
Researches, develops and implements activity-specific risk management guidelines for all programs.
  • In conjunction with Assistant Director and the department risk management staff, develop or update necessary emergency procedures, safety practices and risk management processes. Collaborate with department staff to ensure facility spaces and equipment are maintained as needed to meet industry standards for programmatic use. This includes implementing routine inspections, organization, cleaning, and maintenance. Assist with vehicle maintenance, accident reports, and vehicle safety. Support a culture of trust among staff while debriefing, evaluating, and reporting activities, trips, and events.
10
As the department's technical leader, regularly provides guidance to others regarding the program's specifics, events and/or activities.
  • Mentors the Team Building and Climbing Coordinator and assists in development and growth of Team Building staff, programs, and partnerships on and off campus.
10
Coordinates a variety of social, cultural, recreational and physical activities that are offered on a short-term or intermittent basis.
  • Oversight of trip and event logistics. Co-leads trips/events and serves as a driver when there is a need for a higher level of supervision or training.
5
Maintains a supportive environment for program participants and facilitates involvement.
5
Enforces program policies and procedures. Conducts ongoing evaluation of recreational programs to ensure compliance with university and program objectives.
5
Coordinates professional and student staff to develop and implement publicity and promotional programs. Supports design, maintenance and ongoing use of comprehensive website for all program participants.
  • Represents Outdoor Excursions at campus and other events to market programs and offerings and increase customer awareness. Utilize social media and newsletters to disseminate information.
5
Other duties as assigned
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Excellent verbal and written communication skills in the English language. Demonstrated ability to incorporate key program information for inclusion in web-based and other marketing materials. Required
Skills to deliver highly effective service orientation, program management, and make sound judgments decisions; able to use critical thinking skills to develop original and creative problem solving ideas in a varied and challenging environment. Required
Advanced proficiency in the use of computer applications relevant to job duties. Required
Strong leadership and interpersonal skills and the ability to work effectively across the organization. Required
Advanced knowledge of program activity and best practices. Demonstrated ability to analyze and improve programs and processes as needed. Required
Demonstrates advanced client service leadership, entrepreneurial spirit and creative thinking skills to resolve non-standard issues. Required
Familiar with risk management practices for outdoor recreation programs and facilities. Required
Advanced knowledge of campus policies and procedures. Preferred

Special Requirements & Conditions
Special Condition Requirement
Ability to successfully pass FBI and DOJ Criminal Check. Required
Must possess or obtain a Valid CA Drivers License in accordance with the California Department of Motor Vehicles. Required

Other Special Requirements & Conditions

Level of Supervision Received
Direction

Environment

Working Environment
Campus

Other Requirements

Items Used
  • Trailers
  • Variety of outdoor activity equipment and tools
  • Standard Office Equipment
  • 12-Passenger Van
  • Washer/Dryer/Dishwasher

Physical Requirements
  • Bend : Occasionally
  • Sit : Frequently
  • Squat : Occasionally
  • Stand : Occasionally
  • Crawl : Occasionally
  • Walk : Occasionally
  • Climb : Occasionally

Mental Requirements
  • Read/Comprehend : Frequently
  • Write : Frequently
  • Perform Calculations : Occasionally
  • Communicate Orally : Frequently
  • Reason & Analyze : Frequently

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : Yes
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : Yes
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No
  • Other : Shift work (hours outside of standard Mon-Fri 8AM-5PM work hours); some night and evening shifts. Travel which also may include travel outside of normal business hours.

Critical Position

Is Critical Position: Yes

More Information

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