General Information
| Job Description | PROJECT POLICY ANL 3 | Working Title | Policy Analyst, Strategic Initiatives |
|---|---|---|---|
| Job Code | 007398 | Grade | 21 |
| Department Name | AVC Health & Wellness - D01347 | Department Head | Denise Woods |
| Supervisor | Denise Woods | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation. |
Department Custom Scope
| Under the general direction of the Associate Vice Chancellor - Health, Well-being, and Safety (HWS), this position is responsible for overseeing the successful planning and execution of various short and long term projects on time and on budget to include program development, community outreach, process improvement, and strategic implementation. Working closely with various campus stakeholders, HWS and campus teams, coordinates multiple phases of project execution, evaluation, and community engagement. This position will have the critical task of informing the discussion around the development of Student Intervention and Response Unit (SIRU) on campus, specifically dealing with students in critical incidents that need a higher-level support [outside of law enforcement involvement]. Subsequently, this role will work closely with both Counseling and Psychological Services (CAPS) and UCR [on-campus] Police Department (UCPD). The incumbent will also be assigned tasks to ensure accreditation mandates are completed thoroughly and on-time (e.g., IACLEA), as well as state and UCOP reporting requirements. Works independently to successfully manage complex dynamics while maintaining a high level of professionalism, and the healthy engagement with a project team. Ability to successfully facilitate discussions, leading teams to make critical, well-informed, and timely decisions. Manages conflicts, disputes, and difficult issues arising from the user groups and planning meetings. Experience developing slide decks, research and evaluation, outreach plans, and professional email updates. Ability to present project results to various leadership and campus teams. *Please be advised that candidates may be required to submit a work sample and/or conduct a presentation as a part of the recruitment process.** As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in related area (i.e, Public Health, Public Policy, Education, Health Services, Social Sciences, Ethnic and/or Gender Studies, etc.) | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years working in a social services, community, and/or higher education setting. | Preferred |
| Experience must be related to public health, public policy, communications, and community outreach. | Required |
| 2 - 4 years of experience working with traditionally under-resourced and/or marginizalied populations. | Preferred |
| 2+ years of proven experience in assessment and evaluation. | Preferred |
| 4 - 7 years of related experience. | Required |
| 3+ years experience developing policies and procedures. | Preferred |
| Experience in developing of policies and procedures. | Required |
| Proven experience in assessment and evaluation. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Lean Six Sigma | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Project management: responsible for planning, overseeing and leading projects from start to finish. Meets with stakeholders to help define project scope; manages the project program. Responsible for overseeing the successful planning and execution of various short and long term strategic projects on time and on budget to include program development, community outreach, process improvement, and strategic implementation. | 25 |
Proposes, leads and/or participates on policy and planning committees and working groups. Provides strategy development for organizational or research initiative.
|
20 |
Coordinates implementation with cross-organizational departments or external entities as needed.
|
20 |
Coordinates efforts with a variety of external and internal contacts; researches organizational structures, policies and procedures and summarizes best practices in field. Provides technical guidance and quality assessment.
|
15 |
Researches and analyzes processes and procedures, summarizes findings, policies and organizational structures in order to develop and/or implement changes and to provide consultative services to department administrators, partners and external stakeholders.
|
10 |
Researches and drafts complex proposals, reports, briefings, executive summaries, and speeches. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.
|
10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Strong administrative, writing, and negotiation skills sufficient to take full responsibility and accountability in managing assigned projects. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Experience in project planning and management involving critical path analysis and scheduling to coordinate and prioritize workloads. Ability to coordinate project elements by determining the time, place and sequences of actions to be taken on the basis of analytical data. | Required |
| Ability to manage multiple complex projects efficiently and independently. | Required |
| Ability to communicate effectively through written reports and oral presentations. Must be able to speak on a one-to-one basis or in small group settings, using appropriate grammar and vocabulary to convey relevant information. | Required |
| Ability to work independently and as part of a team, establish and maintain cooperative working relationships with peers, department/University personnel and the public. | Required |
| Analytical/problem-solving skills. | Required |
| Strong policy analysis techniques. | Required |
| Knowledge of common organization- or research-specific and other computer application programs. | Required |
| Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals/analyses. | Required |
| Ability and desire to convey a positive, professional, business-like appearance and attitude to all user groups, consultants, and colleagues. Interpersonal skills sufficient to interact effectively and tactfully with diverse departments/University personnel at various levels. | Required |
| Ability to multi-task with demanding timeframes. | Required |
| Proficient in Adobe Acrobat Professional, PowerPoint, Microsoft Outlook, Excel, Word and Project and other project management software. | Preferred |
| Proficient in or ability to quickly learn SmartSheet (TM) and/or other organizations platforms. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel | Required |
| Regular travel between campus and community engagements. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |