General Information
| Job Description | ACAD ACHIEVEMENT CNSLR 4 | Working Title | Academic and Research Programs Officer |
|---|---|---|---|
| Job Code | 004502 | Grade | 22 |
| Department Name | Alianza UCMX - D02079 | Department Head | Ma Isabel Studer Noguez |
| Supervisor | Ma Isabel Studer Noguez | Effective Date | 08/22/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004921 | STDT 2 | 2.0 |
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Independently develops and administers complex programs to provide holistic counseling to "at risk" student populations, including setting program goals and objectives. Provides assistance to lower level Academic Achievement Counselors on most complicated and sensitive counseling situations. Advises organization management/departments/academic programs about the special needs of underserved populations. |
Department Custom Scope
| Under the general direction of the Associate Director of Research and Innovation, the incumbent is responsible for the coordination of the UC Alianza MX's research and academic programs, including UC MEXUS-CONACYTs graduate fellows and postdoctoral exchanges as well as the binational collaborative research grants. The incumbent supports the Associate Director of Research and Innovation in coordinating different intercampus and binational research and academic initiatives promoted by UC Alianza MX throughout the UC system. The incumbent is responsible for gathering information regarding progress made by such research and academic initiatives and their deliverables. Also responsible for the process and coordination of the Mexican students who apply for enrollment in graduate programs at all 10 campuses of the UC in all academic disciplines. Provides advisement to current graduate fellows and prospective students about graduate programs in all areas and campuses, the application/enrollment process, and academic and administrative requirements and financial aid packages collaboratively funded by UC and Mexican institutions of higher education and government. Supervises the follow-up and tracking of all UC Alianza MXs research and academic initiatives and UC MEXUS-CONACYT fellows, other fellowship programs as well as collaborative binational research grants. In addition, the incumbent is responsible for the oversight of the application process and the advisement of postdoctoral scholars for all 10 UC campuses in the UC MEXUS- CONACYT postdoctoral exchange program and other new postdoctoral exchange programs, in accordance with agreements between the University and various Mexican institutions. Works with UC and Mexican counterparts to provide advisement to current postdoctoral scholars regarding academic, administrative, and financial requirements. Coordinates and supervises the organizing of specific events for the academic programs for UC Alianza MX. Attends & represents UC Alianza MX and UC MEXUS in meetings and conferences with Mexican counterparts in Mexico and all 10 UC campuses. **The budgeted hiring range is up to $93,200 annually.** |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related are and/or equivalent experience/training | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Plans, develops, and administers specialized and complex programs and projects that are designed to enhance student success; manages program funds.
|
20 |
Handles most complex/sensitive multicultural, academic counseling across disciplines and colleges/schools to "at risk" populations (e.g., low-income, first-generation college, underrepresented populations, etc.).
|
15 |
Establishes and implements short and long term program goals and objectives.
|
15 |
Works collaboratively with staff, faculty, administrators, alumni, and students to explore/research innovative approaches in meeting the needs of a diverse and changing student body.
|
10 |
Provides multicultural academic counseling, training, and guidance to staff, faculty, administrators, alumni, and students in other academic support units.
|
10 |
| Primary responsibility for design, implementation and oversight of maintenance of master database containing large levels of information of program applicants, fellows and alumni. Responsible for creating and developing reports from the database that include graphs and charts. Responsible for creating and maintaining assessments and evaluation tools of programs. Responsible for assisting with agency annual and mid-year reports on all academic and research programs. | 10 |
| Oversees electronic application process for postdoctoral fellowship applicants. Reviews applications to ensure that they are complete and appropriate. Communicates with applicants regarding requirements, advises them regarding eligibility, conditions and requirements for application or continuation. Advises UC faculty and administration regarding fellowship requirements related to benefits and required contributions. Oversees administrative procedures to ensure adherence to UC policy. Prepares all fellowship documentation for review committees. | 10 |
| Oversees process for special events, meetings, conferences and symposia involving Academic and Research Program participants. Coordinates all aspects of the tri-annual UC MEXUS-CONACYT Doctoral Symposium. | 5 |
| Provides research and recommendations to the Associate Director for Research and Innovation regarding administrative issues not able to be resolved through standard procedures. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Extensive experience in multicultural competencies, and personal and academic crisis intervention; working with students to assist in clarification of ethics and values. | Required |
| Ability to communicate and interact at a high academic and professional level verbally and in writing in both Spanish and English to present information in a clear, concise, diplomatic manner to individuals and diverse groups of people from various ethnic, socioeconomic, cultural and educational backgrounds. | Required |
| Demonstrated experience in planning, developing, and administering evaluative instruments for measuring program effectiveness. | Required |
| Knowledge of academic curricula; strong knowledge of the organizational climate, structure/organizations, and culture. | Required |
| Knowledge in the methodologies used to enhance student achievement, such as collaborative teaching/learning models, strategies for effective counseling and peer mentoring, small group facilitation and training, coaching, mentoring and advocacy. | Required |
| Advanced experience in planning, developing, and administering enrichment programs/projects, academic and personal development seminars, courses, and workshops. | Required |
| Thorough knowledge and ability to utilize a personal computer for database, spreadsheet and word-processing software. | Required |
| Knowledge and experience in researching, compiling and analyzing data, and generating reports; extensive experience in developing evaluative instruments specific to programs/projects goals and objectives. | Required |
| Experience in establishing and implementing short and long term program goals and objectives; demonstrated effectiveness in mediation and conflict resolution. | Required |
| Advanced knowledge of research methodologies and research designs. | Required |
| Knowledge and experience in working with historically underrepresented ethnic minority communities, first generation college students. | Required |
| Demonstrated competencies and advanced knowledge in theories of multicultural counseling, learning, identity development, human and career development. | Required |
| Advanced experience in group dynamics, facilitation, and training; comprehensive assessment of academic preparation and personal competencies. | Preferred |
| Knowledge of and experience in conflict management and intervention strategies. | Preferred |
| In depth, detailed academic and administrative knowledge of graduate student programs and enrollment requirements at UC and their compatibility with various higher educational programs at institutions in Mexico. | Preferred |
| General knowledge of UC campus departments at all 10 UC campuses as well as those institutions that UC MEXUS and the University interact with on a programmatic basis. | Preferred |
| Knowledge and experience in managing funds designated for special programs. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Valid Drivers License | Preferred |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |