General Information
| Job Description | RSCH ADM 3 | Working Title | Research and Academic Mobility Fund Administrator |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | Alianza UCMX - D02079 | Department Head | Ma Isabel Studer Noguez |
| Supervisor | Luisa Levario | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| Under the general direction of the Chief Operating Officer, the Research and Academic Exchange Fund Administrator provides high level administrative and technical support for the approved contract and grant submission process, active programs, and post award fund administration for Alianza MX programs. The incumbent will be responsible for supporting approved proposals and awards of diverse scope, will perform high-level budget/resource analyses, coordinate proper documentation to include award letters and conditions of awards, and prepare monthly financial reports utilizing campus financial systems. The Research and Academic Exchange Fund Administrator will provide ongoing analysis and reconciliation, initial fund set up, process financial transactions using UCR systems, proactively resolving issues, and providing post-award support. In addition, the incumbent will support with ad hoc Alianza MX reporting needs for research and academic mobility programs, policy interpretation, and contract and grants closeouts. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
25 |
| (CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department administrators. Researches, develops and implements new research initiatives. | 20 |
Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
|
15 |
Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers.
|
15 |
(DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines.
|
5 |
| Assists in support of audits as directed by senior staff. | 5 |
| (CR): Authorizes establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official. | 5 |
Applies professional knowledge/experience to prepare, review and/or approve financial transactions.
|
5 |
Independently gathers information as needed to perform financial analysis.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Ability to manage significant volume of transactions. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to communicate in Spanish orally and in writing. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |