General Information
| Job Description | RSCH ADM 4 | Working Title | Proposal Development Officer |
|---|---|---|---|
| Job Code | 006207 | Grade | 23 |
| Department Name | Research & Economic Develop Of - D01157 | Department Head | Rodolfo Torres |
| Supervisor | Gillian Wilson | Effective Date | 11/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and/or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role(CR): Typically works on highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority. |
Department Custom Scope
| Reporting to the Senior Associate Vice Chancellor for Research, the Proposal Development Officer serves a strategic role in planning and researching opportunities for securing research and education funding that support the long-term objectives of the Research and Economic Development (RED) and UCR. The position serves as a principal advisor to the faculty and administration with full responsibility for identifying contract and grant funding opportunities, coordinating limited submission, RED seed grants, and cross-college proposal and pre-award activities and processes, and supporting faculty in pursuit of extramural funding. The position proactively collaborates with the stakeholders, faculty, and executive leadership on campus. The incumbent develops and submits grant and contract proposals requesting funding from a wide range of external funding agencies and organizations, including both public and private entities. The incumbent also provides specific requested technical writing/editing assistance to faculty for preparation of standard proposals and manages the development of several proposals, reports, and other projects simultaneously to meet firm deadlines. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area and/or equivalent experience/training. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact.
|
40 |
(CR): Maintains professional relationships with sponsor representatives. Delivers specialized training and/or develops content for education workshops in the area of research administration. Leads broad initiatives to develop successful proposal processes and resources for researches.
|
30 |
(DR): Provides highly complex projections, analysis and recommendations.
|
15 |
Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. Leads education and outreach activities to facilitate connection between faculty and relevant programs/funding opportunities and promote research to external entities.
|
15 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to manage high volume and complex transactions. | Required |
| Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Advanced ability to create and train grant writing and other communication skills in a variety of styles to ensure securing grant funding required. | Required |
| Ability to interpret policy for others. | Required |
| Advances knowledge of effective grant funding processes, procedure and techniques. | Required |
| Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. | Preferred |
| Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. | Preferred |
| Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. | Preferred |
| Ability to perform highly complex financial analysis and customized reporting. | Preferred |
| Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Preferred |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |