General Information
| Job Description | PAYROLL ANL 2 | Working Title | Payroll Analyst |
|---|---|---|---|
| Job Code | 006943 | Grade | 19 |
| Department Name | Operations - D01071 | Department Head | Cynthia Welle |
| Supervisor | Cynthia Welle | Effective Date | 05/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses payroll professional concepts. Applies organizational policies and procedures to resolve a variety of payroll issues. Works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| The Citrus Shared Service Center, as part of the Strategic Operations division and Staff Experience unit, provides technical and professional payroll, personnel, and accounting services to a diverse group of staff, by-agreement instructors, and student employees at UCR University Extension. Payroll functions are decentralized to UCR?s shared service centers, with the Office of the President and University of California UCPath Center providing the computerized payroll system. Citrus Shared Service Center has the responsibility to operate within the policies and procedures established by the Office of the President and in collaboration with the UCPath Center. Payroll related services include, but are not limited to, onboarding, offboarding, payroll oversight, payroll auditing, time reporting, position management, personnel updates, leave balances, etc. The Payroll Analyst coordinates with Human Resources and Academic Personnel to ensure timely and accurate review, preparation, processing and auditing of payroll, personnel and financial transactions. The Payroll Analyst ensures accurate entry and oversight of information for biweekly and monthly payroll processes for student, staff and academic personnel (instructors). The incumbent exercises significant independent judgement in the interpretation of moderately complex regulations and policies related to payroll administration. Maintains personnel and payroll records in accordance with retention policies. Responsible for monitoring UCPath inquiries and escalated inquiries, works on moderately complex payroll issues, and provides support on payroll related matters. The incumbent will provide data analytics for reporting purposes and to assist in identifying trends and process improvement. Additionally, the incumbent will provide support for leave administration, compensation, benefits, records management, recruitment and retention, training and development, recognition, and performance management. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| SHRM-CP | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Assists departments with questions concerning eligibility, enrollment, and payment issues.
|
30 |
| Provides support for leave administration, compensation, benefits, records management, recruitment and retention, training and development, recognition, and performance management. | 30 |
Reviews and analyzes reports for discrepancies, and works with departments to make corrections.
|
20 |
Applies professional concepts in analyzing and reviewing department payroll actions appearing on overpayment/underpayment reports to determine processing errors.
|
10 |
| Interprets pay policies (for example, vacation, leave of absence, disability, workers compensation, union contracts, government regulations, withholding exemptions, et cetera), and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated judgment and decision-making skills; verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Good organizational skills and ability to multi-task. | Required |
| Working knowledge of many payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. | Required |
| Problem solving, problem identification and reasoning skills. | Required |
| Intermediate mathematical skills. | Required |
| Working knowledge of organizational processes, procedures, and understands organizational rules and regulations. | Required |
| Skill in working independently and following through on assignments with minimal direction. | Required |
| Ability to prioritize assignments when faced with heavy workload, deadlines, and competing requests for service. | Required |
| Interpersonal and service-orientation skills to successfully interact with personnel and colleagues. | Required |
| Ability to analyze complex payroll issues with a timely resolution. | Required |
| Strong time management skills with proven ability to meet multiple deadlines and priorities. | Required |
| Collaborative mindset and ability to build relationships at every level of the organization. | Required |
| Strong attention to detail with a high level of accuracy. | Required |
| Working knowledge of UC Staff and Academic Personnel, payroll policies, procedures, and collective bargaining contracts. | Preferred |
| Knowledge of UCR payroll applications and processes. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus and remote working environments |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |