General Information
Job Description | STDT ACAD ADVISOR 3 | Working Title | Student Academic Advisor 3 |
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Job Code | 004545 | Grade | 19 |
Department Name | CHA&SS Student Affairs - D01010 | Department Head | Ryan Lipinski |
Supervisor | Anthony Gonzalez | Effective Date | 05/16/2022 |
Position(s) Directly Supervised
Job Code | Title | FTE |
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Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
Applies skills as a seasoned, experienced academic adviser. Provides advice to students on the full range of requirements for a department, college, or school with a wide variety of course requirements. Recommends solutions to progression and requirement issues. Advice may include not-clearly-defined programs such as independent study programs, interdisciplinary programs, or multiple programs. Works independently under general supervision. |
Department Custom Scope
Under the general direction of the College of Humanities, Arts, and Social Sciences Undergraduate Advisor Supervisor, advisor is responsible for all aspects of the academic advising for undergraduate student majors within the College of Humanities, Arts, and Social Sciences. Researches, interprets, applies and clarifies University policy in this area and exercises independent judgment in day-to-day student affairs matters. Uses principles of developmental academic advising and knowledge of teaching and learning theory to promote academic, career, and life goals in an effort to support student retention, timeliness to degree, academic success, as well as intellectual and personal development. |
Education & Experience Requirements
Education Requirements
Degree | Requirement |
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Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
Experience | Requirement |
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4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
Certification | Requirement |
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Educational Condition Requirements
Condition | Requirement |
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Key Responsibilities
Description | % Time |
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Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department/school/college.
|
30 |
Advises on complex transfers from other institutions such as those in the midst of advanced degree completion and coursework in other programs.
|
10 |
Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department/school/college (e.g., academic probation, dismissal).
|
10 |
Participates in planning academic curriculum in collaboration with chair/dean and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies. | 10 |
Determines barriers, distractions, and complications affecting a student's academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional therapeutic counseling and/or assistance from other units.
|
10 |
Advises new and continuing instructors on departmental/school/college and university policies and procedures. | 5 |
Evaluates and advises students in petitions for exceptions to departmental/school/college and/or Graduate Division requirements. | 5 |
Assists faculty on determining course scheduling needs for student progression to graduation. | 5 |
Advises on special eligibility requirements such as Honors programs/fellowships/scholarships. | 5 |
Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved. | 5 |
Advises students on a wide range of course possibilities and/or ways to complete degree requirements that may not be clearly defined.
|
5 |
Knowledge, Skills & Abilities
Knowledge/Skill/Ability | Requirement |
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Knowledge of characteristics of university students and an understanding of multi-cultural differences. | Required |
Demonstrated ability to work effectively in a service environment that is subject to frequent interruptions and skill in setting priorities that accurately reflect the relative importance of job responsibilities. | Required |
Ability to relate to individuals and groups of students using communication, counseling, and problem-solving skills. | Required |
Knowledge of the applicable federal and state regulations governing areas related to responsibilities of the position including the Federal Educational Rights and Privacy Act (FERPA) and ability to maintain strict confidentiality at all times. | Required |
Skill in accurate record keeping with strict attention to detail. Skill in organizing tasks, documents and materials with efficiency and accuracy. | Required |
Thorough knowledge of advising and counseling techniques. Knowledge of multiple majors, colleges, and schools. | Required |
Understanding of knowledge of teaching, learning, and human development theories. | Required |
Ability to multi-task. | Required |
Skill in working independently and following through on assignments with minimal direction. | Required |
Demonstrated computer proficiency using Microsoft Office (Word, Excel, and Access) or equivalent software, the internet, email messaging, and web-based software applications and experience using on-line student information systems. Advanced computer knowledge with the ability to understand and learn new on-line programs. | Required |
Thorough knowledge of department/school/college policies, procedures, and requirements. | Required |
Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. | Required |
Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing with students, faculty, staff, and visitors. Skill in independently composing letters, memos, reports, and written communication materials using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. | Required |
Skills in judgment and decision-making, problem solving. | Required |
Knowledge of the applicable University of California policies governing areas related to the responsibilities of the position. Ability to extract, compile, and analyze, and present pertinent data effectively. Demonstrated experience with Banner, 25 Live. | Preferred |
Thorough knowledge of college/school policies, procedures, and requirements. | Preferred |
Special Requirements & Conditions
Special Condition | Requirement |
---|---|
Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
General Supervision |
Environment
Working Environment
Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
Is Critical Position: Yes |