General Information


Job Description EVENTS SPEC 3 Working Title Events & Operations Coordinator
Job Code 006292 Grade 21
Department Name Recreation/Student Rec Center - D01117 Department Head Bart Fenex
Supervisor Enrique Haro Effective Date
Position(s) Directly Supervised
Job Code Title FTE
004922 STDT 1 17.64

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and/or medium-size events.

Department Custom Scope
Under general supervision of the Assistant Director of Events and Operations, the Events and Operations Coordinator is responsible for providing general oversight to both Operations and Events for the Recreation Department and the Student Recreation Center (SRC). This position requires a high degree of independence in all functional areas of responsibility and decision making which includes the direction, development and management of both units. The SRC Events function involves the direction, planning, development, implementation, coordination and staging of all assigned events in the Recreation Department facilities. The incumbent is responsible for working with all clients and associated vendors to coordinate all necessary aspects of the Events function including, but not limited to, assisting clients in planning their events, facility preparations for events, scheduling, invoicing, recordkeeping, policy creation, modification and interpretation, events equipment maintenance, supervision and scheduling of Events staff, and on-site management of events. This position will directly supervise the Building Steward/Event Staff as well as indirectly support Front Counter Services, Fitness Center, Maintenance, Outdoor Excursions, Competitive Sports, and Aquatics during night time operations. The Coordinator will also oversee and develop Open Recreation to ensure successful operations throughout all facilities. Budgeted hiring range is $58,000 - $83,400.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements
Experience Requirement
4 - 7 years of related experience. Required

License Requirements

Certification Requirements
Certification Requirement
CPR/AED/First Aid Certification Required

Educational Condition Requirements
Condition Requirement
Obtain CPR/AED/First Aid Certification within first 3-months of employment. Required

Key Responsibilities

Description % Time
Consults with clients on all details regarding events and event planning.
  • Serve as liaison between campus departments, student organizations and off-campus clients holding events in the SRC.
40
Mentors and oversees the work of less experienced events staff.
  • Manages the recruitment, hiring, training, performance management, and supervision of operational staff.
15
Demonstrates good judgment in making decisions and managing events.
10
Determines and coordinates staffing needs.
10
Oversee, monitor and manage SRC operations including nights and weekends
10
Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
5
Other duties as assigned.
5
Oversee, monitor and manage the Open Recreation schedule and programming.
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Required
Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention. Required
Ability to effectively work with invited guests, donors, government officials and university VIPs. Required
Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Required
Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Required
Skill in effectively meeting budget and time constraints. Required
Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship. Required
Knowledge and skill to set and monitor work standards and protocols. Required
Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Required
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Required
Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Required
Ability to give clear directives and use independent, rational judgment to make optimal decisions. Required
Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities; event management and presentation. Preferred

Special Requirements & Conditions
Special Condition Requirement

Other Special Requirements & Conditions

Level of Supervision Received
General Supervision

Environment

Working Environment
Campus

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : Occasionally
  • Sit : Frequently
  • Squat : Occasionally
  • Stand : Frequently
  • Crawl : N/A
  • Walk : Frequently
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Frequently
  • Write : Frequently
  • Perform Calculations : Occasionally
  • Communicate Orally : Constantly
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

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Riverside, CA 92521
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E-mail: jobshelp@ucr.edu

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