General Information
| Job Description | RSCH ADM 2 | Working Title | Contracts & Grants Pre-Award Analyst |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | Engineering - Dean's Office - D01002 | Department Head | Christopher Lynch |
| Supervisor | Huguette Albrecht | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| The custom scope is revised in the following aspects: (a) The position involves no post-award administration. No contract and grant management, post- award record-keeping, or post-award compliance management activities are within the defined scope. (b) Works independently on small to medium-size proposals and contributes to large-size proposals. (c) Provides full support to faculty during the preparation of primarily small proposals. Typical activities include reading funding opportunities, identification of proposal components, preparation of proposal checklists and outlines of components, budget and budget justification development, request and collection of proposal documents from UC Riverside investigators and any external collaborators, formatting documents as needed, coordination of the proposal preparation process for submission to the Office of Research and Economic Development (RED) in a timely manner, and solving issues as they present (d) Contributes to the identification and distribution of relevant funding opportunities. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Read and review solicitations and develop responsive proposal checklists and component outlines. Provide support and guidance to Principal Investigators (PIs) on the preparation of contract and grant proposals. Identify potential issues pertaining to internal compliance and approval, such as biohazards, human/animal subjects, release time, construction costs, and subcontracting. Identify sponsor requirements that can affect the competitiveness of the proposal. Establish and enforce schedules for proposal preparation. Develop project budgets and budget justifications. Prepare supporting documents as needed. Format documents as needed. Package and upload proposal materials for submission. Assure that proposals are fully responsive and compliant with sponsor requirements. Communicate with all internal and external collaborators in a timely and professional manner. Prepare simple to medium-complexity proposal budgets and support documents that are required by solicitation guidelines. Under general supervision, organize, monitor, produce, and review all materials for contract and grant proposals. Schedule and enforce workflow to assure timely submission in accordance with all institutional and sponsor requirements. Read and interpret solicitations and obtain clarifications from the sponsor or University experts as needed. Advise on proposal strategies for compliance and competitiveness. Maintain archives of proposal content and other resources. | 40 |
(CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIS. Supports grant writing and proposal development initiatives to improve funding success.
|
25 |
(DR): Advises department administrators on compliance regulations.
|
15 |
(CR): In compliance with institutional and sponsor policies, establishes mandated recordkeeping.
|
15 |
(CR): Develops professional relationships with sponsor representatives to help identify funding opportunities for researches.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to manage a high volume of transactions. | Required |
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Knowledge of grant funding processes, procedures and techniques. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to communicate clearly and professionally verbally and in writing. | Required |
| Ability to read, and understand the technical, administrative, and budgetary requirements of funding opportunities/solicitations. | Required |
| Ability to draft persuasive text for a variety of audiences. | Required |
| Experience with MS Office, Google Dox, DropBox, and other cloud-based collaboration tools. | Required |
| Writing skills to draft persuasive text for variety of audiences. | Preferred |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Preferred |
| Experience with Grants.gov, NSF Fastlane, NSF Research.gov, NIH ERA Commons, Cayuse, SciENcv, and Orcid. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |