General Information
| Job Description | PROJECT POLICY ANL 2 | Working Title | Project Analyst |
|---|---|---|---|
| Job Code | 007397 | Grade | 19 |
| Department Name | Transportation & Parking Svcs - D01121 | Department Head | Irma Henderson |
| Supervisor | Irma Henderson | Effective Date | 07/25/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations. |
Department Custom Scope
| Under the supervision of the Director of Transportation Services, the Project Analyst will provide administrative, project management, and data analysis support to Transportation Services management on a wide variety of complex and high priority projects. The incumbent will apply professional and analytical skills to aid in the development, execution, and evaluation of department procedures, policies, programs, and projects to improve service delivery and the customer experience. The ideal candidate loves systems, processes, and data; excels in a fast-paced environment; possesses a natural curiosity to learn new technologies, ideas, and tools; and takes initiative to explore and update processes and documentation. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience with Microsoft Office suite, Word, Outlook, PowerPoint, Excel. | Required |
| Experience in writing and interpreting polices and/or procedures. | Required |
| Experience in transportation and parking industry. | Preferred |
| Experience in a Higher Education environment. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| Valid Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and/or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents.
|
30 |
Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals.
|
30 |
Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, processes, and/or functions.
|
20 |
| Provides operational support for Transportation & Parking Services and Fleet Services which may include some of the following functions: participates in the development and implementation of the department's mission, goals, and strategic planning; assists in the review of operations and services to identify operational efficiencies and integrate "best practices"; coordinates and/or participates in special projects and assignments, the scope of which may extend beyond day-to-day operations. | 10 |
| Provides administrative and project support to Transportation Services leadership; maintains calendars, coordinates meetings and associated documents; Drafts, collects and manages briefing and background materials; informs leadership of time sensitive issues and materials. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrates ability to use sound judgment in responding to issues and concerns. | Required |
| Proficient in ability to use discretion and maintain all confidentiality. | Required |
| Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. | Required |
| Proficient in ability to multi-task with demanding timeframes. | Required |
| Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Working knowledge of applicable policy analysis techniques. | Required |
| Demonstrated ability to exercise tact and discretion when dealing with confidential and/or sensitive matters, and to maintain confidentiality of information and documents. | Required |
| Skilled in adapting to frequent changes in workload, interruptions, pressures of deadlines, and competing or changing priorities and requirements without sacrificing quality and accuracy of work. | Required |
| Demonstrated written and oral communication skills to effectively present/explain complex data and processes. | Required |
| Able to organize, coordinate, and document multiple projects and assignments and establish priorities. | Required |
| Able to think through the consequences of proposed actions prior to implementing the action. Skill in making appropriate decisions using standard departmental and University policies and past precedent as guidelines. | Required |
| Demonstrated ability to create an environment of cooperation, collaboration, and motivation, and to function effectively and efficiently as a member of team | Required |
| Advanced proficiency in business applications, such as Microsoft Office Suite. Ability to compose, proofread, edit and/or approve grammatically correct and accurate correspondence, summaries, notifications, etc. Ability to utilize spreadsheet and database software to generate reports on a frequent basis, or ad hoc as needed. | Required |
| Working knowledge of relational databases, business intelligence applications and tools. | Preferred |
| Working knowledge in writing queries and extracting data using Microsoft SQL. | Preferred |
| Working knowledge of common organization- or research-specific and other computer application programs. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Hired candidate must successfully pass a background check through the DOJ and FBI prior to appointment start date. | Required |
| Overtime | Required |
| Travel | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |