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General Information

Job Description	EEO REPR 2	Working Title	Diversity, Equity & Inclusion (DEI) Training Coordinator
Job Code	004633	Grade	20
Department Name	Diversity, Equity & Inclusion - D01311	Department Head	Mariam Lam
Supervisor	Mariam Lam	Effective Date	06/30/2022

Position(s) Directly Supervised

Job Code	Title	FTE

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Uses professional equal employment opportunity concepts in conducting moderately complex equal employment opportunity analyses. Applies departmental policies and procedures to analyze the organization's affirmative action programs. Receives general work instructions on day-to-day assignments, with detailed instructions on new assignments.

Uses professional equal employment opportunity concepts in conducting moderately complex equal employment opportunity analyses. Applies departmental policies and procedures to analyze the organization's affirmative action programs. Receives general work instructions on day-to-day assignments, with detailed instructions on new assignments.

Department Custom Scope

Under the supervision of the Vice Chancellor of Diversity, Equity and Inclusion (VC-DEI), the DEI Training Coordinator is responsible for a range of administrative coordination and programmatic facilitation responsibilities on a day-to-day basis. The incumbent will consult with the VC-DEI in the development, planning, promotion, implementation and evaluation of DEI training, workshops, and other programming. Under supervision, the incumbent will assist the office in developing diversity, equity and inclusion related programs, creating and maintaining DEI education content and materials, and curating the DEI website and social media sites. The position will also work in close collaboration with other ODEI staff to coordinate DEI activities, including the Chancellor's Making Excellence Inclusive Diversity Certificate Programs for both Staff and Faculty and for Graduate Students.

Under the supervision of the Vice Chancellor of Diversity, Equity and Inclusion (VC-DEI), the DEI Training Coordinator is responsible for a range of administrative coordination and programmatic facilitation responsibilities on a day-to-day basis. The incumbent will consult with the VC-DEI in the development, planning, promotion, implementation and evaluation of DEI training, workshops, and other programming. Under supervision, the incumbent will assist the office in developing diversity, equity and inclusion related programs, creating and maintaining DEI education content and materials, and curating the DEI website and social media sites. The position will also work in close collaboration with other ODEI staff to coordinate DEI activities, including the Chancellor's Making Excellence Inclusive Diversity Certificate Programs for both Staff and Faculty and for Graduate Students.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required

Experience Requirements

Experience	Requirement
Minimum of 2 years of related experience.	Required

License Requirements

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Assists in provide training and coaching for employees and managers on diversity issues. Provide program coordination and assist in providing training and coaching for diversity education programming. This includes program and content development, research, logistics, communications, scheduling, event organization, participant tracking, budgeting, and assessment-related program data management and analysis	40
Assists with administration of effective equal employment opportunity programs and standards. Ensure proper programming promotion (website, mailings, e-mail, advertising, campus events calendar, tables at conferences, etc.), administration (registration, scheduling classes, coordinating enrollment, monitoring costs, production of materials, room set-up, catering, venue booking, guest speaker booking, setting up systems and equipment, etc.), follow-up on attendees and guest speakers (if applicable) for feedback reporting and honorarium payment (if applicable), and conduct complete and thorough project closeouts.	20
Works in a collaborative manner with others across the organization. Partner with the Office of the Chancellor, Human Resources, Student Affairs, Graduate Division, etc. to coordinate DEI efforts across campus.	10
Prioritize, manage, and respond to incoming requests, correspondence, telephone messages, and e-mails for any DEI training/workshop requests.	10
Maintain and update the website and Instagram page for the ODEI.	10
Assist the ODEI Team in the development of appropriate publications, social media communications and advertising to enhance the visibility of the ODEI and its programming efforts.	10

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Has working knowledge of diversity, equity and inclusion philosophies, methodologies, competencies and programs.	Required
Able to problem-solve and effectively organize and manage multiple training/workshop initiatives simultaneously.	Required
Has working knowledge of equal employment opportunity and affirmative action programs.	Required
Possesses skills to gather, organize and perform analysis on equal employment opportunity affirmative action programs and initiatives.	Preferred
Proficient use of Microsoft Suite (MS Word, Excel, PowerPoint) and web-based video conferencing and learning platforms (e.g. Zoom, Microsoft Teams, Canvas).	Preferred
Possesses analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.	Preferred
Has working knowledge and experience creating training/workshop plans and materials for departments, and coordinating programs, events and other activities.	Preferred
Has working knowledge of organizational policies and procedures; knowledge of functional area and understands how work may impact other areas.	Preferred

Special Requirements & Conditions

Special Condition	Requirement

Other Special Requirements & Conditions

Level of Supervision Received

Supervision

Supervision

Environment

Working Environment

Other University Setting

Other University Setting

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Walk : Occasionally Squat : N/A Crawl : N/A Sit : Frequently Stand : Occasionally Climb : N/A Bend : Occasionally

Walk : Occasionally
Squat : N/A
Crawl : N/A
Sit : Frequently
Stand : Occasionally
Climb : N/A
Bend : Occasionally

Mental Requirements

Perform Calculations : N/A Reason & Analyze : Constantly Read/Comprehend : Constantly Communicate Orally : Frequently Write : Frequently

Perform Calculations : N/A
Reason & Analyze : Constantly
Read/Comprehend : Constantly
Communicate Orally : Frequently
Write : Frequently

Environmental Requirements

Is around moving machinery : No Drives motorized equipment : No Works in confined quarters : No Fumes : No Is exposed to marked changes in temperature and/or humidity : No Dust : No Is exposed to excessive noise : No

Is around moving machinery : No
Drives motorized equipment : No
Works in confined quarters : No
Fumes : No
Is exposed to marked changes in temperature and/or humidity : No
Dust : No
Is exposed to excessive noise : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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