General Information

Job Description ADMISSIONS RECRMT SPEC 1 Working Title Admissions Coordinator
Job Code 004507 Grade 18
Department Name SOM - Student Affairs - D02001 Department Head Emma Simmons
Supervisor Michelle Fulbright Effective Date
Position(s) Directly Supervised
Job Code Title FTE

Generic Scope
Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.

Custom Scope
Uses professional admissions and recruitment concepts by assisting with recruitment efforts and/or preparing admissions materials.

Department Custom Scope
Under close supervision from the Admissions Manager, this position is responsible for providing assistance in the evaluation of applicants to the School of Medicine. The primary areas of responsibility include: preparation of materials from applicants for review by the admissions committee, assisting on interview days and/or admissions committee meetings, and providing information to the public and prospective applicants on admissions requirements. Please note that this position is a limited appointment at 50% time, not to exceed 1,000 hours and with an expected end date of April 30, 2023.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements
Experience Requirement
0 - 1 years of related experience. Required
Experience working within a LCME accredited School of Medicine. Preferred
Experience in effectively advising and counseling students. Preferred

License Requirements

Certification Requirements
Certification Requirement

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Prepares admissions materials for review.
  • Evaluates applicants primary admissions materials in preparation for admissions committee review. Participates in the planning, coordination, and execution of activities for medical school candidate interview events.
Under close supervision from manager or higher level Admissions/Recruitment Specialist, provides information to the public and prospective applicants on admissions requirements, and school/college programs and curricula.
  • Provide information to and advise medical students on curriculum requirements, course objectives and expectations related to scheduled curriculum and other student support services. Serve as advisor to new and continuing medical students with the Medical School Admission process, admission requirements and other inquiries regarding UCR SOM programs.
Assists with planning special events in collaboration with program leadership. Assists with planning and coordination of activities for medical school recruitment events, White Coat ceremony and other associated events. Orders food and beverages for various SOM Student Affairs/Admissions events. Participates in approved training and development activities to learn and maintain programmatic and subject matter competency. Other duties as assigned.
Produces reports.
  • Prepare statistical/analytical reports on admissions data, applicant profiles and status.

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. Required
Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public. Required
Ability to communicate effectively orally and in writing. Required
Ability to maintain positive interactions with others and work cooperatively. Required
Basic knowledge of academic programs, including curricula, admissions requirements at UC. Required
Basic knowledge and experience working with a diverse student population. Required
Knowledge of and experience using software systems in the completion of work assignments; i.e., Word, Excel, PowerPoint, etc. Required
Ability to analyze, interpret and evaluate statistical data and policy. Required
Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. Required
Basic knowledge of video conferencing software such as Zoom. Preferred
Basic knowledge of medical school/program admissions policies, procedures and practices. Preferred
Knowledge of AMCAS, AMP, Banner and/or other student information software systems. Preferred

Special Requirements & Conditions
Special Condition Requirement
Approximately 15 admissions events require incumbent to work on weekday, evenings, and Saturdays. Required

Other Special Requirements & Conditions

Level of Supervision Received
Close Supervision


Working Environment

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Climb : N/A
  • Stand : Occasionally
  • Sit : Frequently
  • Crawl : N/A
  • Squat : N/A
  • Bend : N/A
  • Walk : Occasionally

Mental Requirements
  • Read/Comprehend : Frequently
  • Communicate Orally : Constantly
  • Write : Frequently
  • Perform Calculations : Occasionally
  • Reason & Analyze : Frequently

Environmental Requirements
  • Dust : No
  • Drives motorized equipment : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Is exposed to excessive noise : No
  • Works in confined quarters : No
  • Is around moving machinery : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493