Assists management in development of annual facilities budget.
- Assists in the analysis of the acquisition and use of vehicles; compiles data and provides reports. Calculates the use of the daily rental pool by category; calculates operating cost per vehicle, e.g., direct parts expenditures, overhead costs, etc. Retrieves and analyzes reports from systems to determine operating costs per mile. Reviews and analyzes data, summarizes data, creates reports, identifies trends; communicates trends, data, and operating costs to Fleet Manager and Financial Analyst. Oversees on-campus automated campus fueling and billing to include monitoring daily fuel transactions, fuel ordering, inventory and distribution of fuel cards. Manages the gas credit card program to include monitoring renewal process, card issuance, retrieval, and inventory. Develops fuel reports, analyses, and comparisons for the Fleet Manager and campus customers, as requested. Compiles (Phoenix and Voyager) fueling systems reports to determine trends in gas prices at specific fueling sites, and utilization of fuel by various vehicle types. Compiles required information related to fuel consumption, vehicle emissions and other environmental regulations.
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35 |
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Coordinates and submits campus-wide automotive insurance claims and monitors repair expenditures and reconciles insurance payments. Provides customer assistance in reporting vehicle incidents; coordinates the accident and insurance claim reporting for vehicle damage or loss; assures timely processing of claims; verifies appropriate insurance related charges including department deductibles and liability shares; and UCOP reimbursements.
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15 |
Acts as department equipment custodian through the equipment tracking system(s) and conducts department inventory controls, including processing and maintaining records of equipment insurance requests.
- Maintains database for all campus owned vehicles. Maintains and updates vehicle assignments and billing in the pool program. Determines and posts all recharge items, including but not limited to rental/lease vehicle rates, maintenance, repair, mileage, external vendor charges, etc. Manages the coordination and installation of GPS devices, monitors activities, maintains records and system data; pulls data and generates reports.
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10 |
May act as representative of organization safety committee, organization building emergency committee, and organization ergonomic program, and is responsible for departmental compliance with OSHA/EH&S regulations regarding state and organization policies and procedures, and works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety equipment.
- May act as Building Coordinator for organization emergency/disaster preparedness for assigned departments, serves as the communication liaison between organization service agencies and building occupants, and prepares building response plans and coordinates education and planning in this area for all building occupants. Collaborates with applicable campus departments and vendors as necessary. Maintains and supervises distribution, security and maintenance of department radios.
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10 |
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Serves as designated campus administrator of the Department of Motor Vehicle (DMV) Employer Pull Notice (EPN) system to monitor public driving records of University drivers for all campus departments as required by the California Vehicle Code and the Public Utility Code. Coordinates the DMV Employer Pull Notice Program (EPNP) in collaboration with SAMBA, other third party administrators, campus HR and departments. Receives daily, monthly and other periodic reports and takes appropriate action as warranted. Reports any negative findings to campus HR for handling. Ensures compliance with all license and certification requirements; notifies campus HR of any convictions or other DMV actions relating to the status of employee driving privileges. Facilitates or enforces recommended action as provided by campus HR. Informs departments of applicable requirements and policies. Participates and supports the driver training program by coordinating and collaborating on training dates and schedules; providing training as necessary.
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10 |
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Provides operational support for Transportation & Parking Services and Fleet Services which may include some of the following functions: participates in the development and implementation of the department's mission, goals, and strategic planning; assists in the review of operations and services to identify operational efficiencies and integrate "best practices"; coordinates and/or participates in special projects and assignments, the scope of which may extend beyond day-to-day operations.
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10 |
Coordinates maintenance and repair of departmental fleet vehicles and equipment.
- Promotes customer-oriented services to assure that performance standards, service guarantees and initiatives are delivered. Responds to customer inquiries regarding maintenance, emergency services, billing, etc. on a timely basis. Resolves billing problems, addresses customer concerns; identifies cause of the problem; determines the best resolution; expedites corrections or adjustments; follows up with customer to ensure satisfaction. Notifies manager of issues requiring additional intervention.
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5 |
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May serve as "Department Access Key Controller" as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
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5 |
