General Information
| Job Description | COMM SPEC 3 | Working Title | Project Manager, University Communications |
|---|---|---|---|
| Job Code | 007477 | Grade | 22 |
| Department Name | University Communications - D01189 | Department Head | Johnny Cruz |
| Supervisor | Margene Mastin-Schepps | Effective Date | 08/08/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Independently oversees a comprehensive communications program for a unit or school with moderately complex communications requirements. The communications program usually includes written, visual, digital and electronic communications. Works with management to develop and execute organizational communication and market branding strategy. Designs and implements information campaigns. |
Department Custom Scope
| Reporting to the Executive Director of Brand and Creative Services, the Project Manager will help support the branding, marketing, design, and multimedia communications services offered by University Communications. This position will employ Workfront and other project management tools and best practices to support the timely completion of a broad range of print and digital marcom initiatives, including brand and fundraising campaigns, media relations, e-communications, enrollment marketing, targeted advertising efforts, environmental signage, and a mix of large scale campus events (ex: Homecoming, Highlander Day, and Commencement) and targeted regional outreach events. The position will serve as the first point of contact for all new project requests and, in collaboration with two Assistant Directors of Creative, recommend and track design staff assignments, facilitate project consultations and client communications, distribute and socialize correct usage of brand and logo assets, coordinate occasional freelance assignments and ad placements, assess/track/manage design team bandwidth, secure vendor cost estimates and help facilitate payments, create activity dashboard reports, and track deadlines/tasks to ensure timely delivery of assets. The position is responsible for monitoring project management trends/best practices and enhanced platform functionalities, and will provide technical training and support as needed to University Communications teams and clients. Please note: a hybrid schedule of on campus and remote will be considered. Additionally, the budgeted amount for this position is up to $70,000. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| Experience with Workfront or similar project management systems. | Preferred |
| Experience with Photoshelter or other photography digital assets management systems. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Ensures production of high quality products that effectively deliver the desired message within budget and time constraints.
|
50 |
Works with management and clients to create, develop, and implement long and short term strategic communications plans and/or projects.
|
25 |
Identifies specific communications needs and develops the content and process for organizational improvements.
|
25 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of location protocols and channels for communication internally and externally. | Required |
| Solid written, verbal, interpersonal communications, active listening and political acumen skills. | Required |
| Ability to master project management software, including time-tracking and analytics reports. | Required |
| Ability to organize, independently prioritize, and manage a wide variety of responsibilities and projects. | Required |
| Solid skills to create, develop, and implement comprehensive long and short term strategic communications plans. | Required |
| Ability to establish and maintain exceptional client relations and partnerships. Ability to work collaboratively with diverse populations, internal and external constituents and agencies. | Required |
| Knowledge and understanding of technical applications to effectively direct technical staff, or personally perform technical work, including design concepts, various media, and applications. | Required |
| Strong project management skills, excellent time management, strong attention to detail, and results-driven. | Required |
| Ability to coordinate work, projects, and services with multiple departments managers/staff, campus partners, and external entities. | Required |
| Knowledge and skills to advise and consult with management to ensure delivery of the desired message to the target and/or broad general audiences. | Required |
| Knowledge of all aspects of communications, including strategic planning for various media venues, technical aspects and requirements of various venues, and most appropriate and effective applications. | Preferred |
| Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, infrastructure, and a strong knowledge of current affairs, and issues in higher education and/or health sciences. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Valid Drivers License | Required |
| Occasional travel for university-related business meetings, conferences, and/or professional development | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| A hybrid schedule of on campus and remote will be considered. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |