General Information
| Job Description | RSCH ADM 2 | Working Title | Research Admininstrator 2 |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | Botany and Plant Sciences - D01047 | Department Head | Patricia Springer |
| Supervisor | Maria Sedillo | Effective Date | 08/29/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| The Department of Botany & Plant Sciences is seeking a Research Administrator 2 to assist Principal Investigators (PIs) with the pre- and post- award administration of all funding sources, including gifts and contracts and grant funds. Under the general supervision of the Financial Operations Manager, the incumbent will work in partnership with a team of three analysts to manage over 250 fund sources within one large multi-disciplinary research and teaching unit. The Research Administrator will prepare agency-specific, multi-year budgets and coordinate the submission of proposals to multiple agencies; prepare comprehensive and detailed reports; assist faculty in planning for the effective and appropriate use of all their funds; ensure compliance with agency-specific terms and conditions, federal OMB circulars, and UC policy; and coordinate all aspects of Sales and Service funds. Multiple positions may be hired from this recruitment based on need. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
|
40 |
| (DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines. | 15 |
| Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. | 10 |
| (DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments. | 10 |
| Coordinates and implements budget allocations, creates and maintains other data management tools and related business processes. Prepares journal entries, and maintains ledger accounts. Participates in gathering data from the general ledger for the collection of information for ad hoc reports. | 10 |
| (DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 5 |
| (DR): Advises department administrators on compliance regulations. | 5 |
| (DR): Assists in support of audit as directed by senior staff. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Ability to manage a high volume of transactions. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Writing skils to draft persuasive text for variety of audiences. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| knowledge of grant funding processes, procedures and techniques. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |