General Information
| Job Description | PAYROLL ANL 2 | Working Title | POSSC Payroll Analyst 2 |
|---|---|---|---|
| Job Code | 006943 | Grade | 19 |
| Department Name | Engineering - Dean's Office - D01002 | Department Head | Janna Le Blanc |
| Supervisor | Christine Kitajima | Effective Date | 07/19/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses payroll professional concepts. Applies organizational policies and procedures to resolve a variety of payroll issues. Works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| The Bourns College of Engineering Shared Services Center (POSSC) is committed to creating a high standard of service for our college and partner colleges. Our services are performed by a team of highly skilled and engaged service professionals, who participate in change management and continuous improvement strategies in order to move the POSSC operation to the highest level of service and process efficiency and effectiveness. POSSC provides payroll services including recruitment, time reporting, payroll, onboarding, and leave administration for BCOE departments. The POSSC Payroll Analyst 2 coordinates and facilitates with the HR/AP Analysts as well as department personnel to gather information that needs to be processed from each of the respective departments. The Payroll Analyst ensures timely and accurate review, preparation, processing, and auditing of payroll, personnel, and financial transactions. The Payroll Analyst ensures accurate entry and oversight of information related to the requests for services in order to minimize errors in the process. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Assists departments with questions concerning eligibility, enrollment, and payment issues. | 15 |
| Reviews and analyzes reports for discrepancies, and works with departments to make corrections. | 15 |
| Conducts payroll transfers to other departments and organizations. | 15 |
| Provides assistance to payroll processors on moderately complex transactions. | 10 |
| Interprets pay policies (for example, vacation, leave of absence, disability, workers compensation, union contracts, government regulations, withholding exemptions, et cetera), and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly. | 10 |
| Applies professional concepts in analyzing and reviewing department payroll actions appearing on overpayment/underpayment reports to determine processing errors. | 5 |
| Audits and reconciles payroll benefit deductions. | 5 |
| Coordinates with the Office of the President's UC system-wide administration on clearance of items in financial journals, and distributes expenses to the appropriate departments and accounts. | 5 |
| Identifies and analyzes reconciliation of payroll liability accounts. | 5 |
| Provides background information to higher level Payroll Analysts for resolution. | 5 |
Provides ad hoc payroll training to departmental payroll processors.
|
5 |
| Responsible for COVID-19 case management which includes providing guidance, information and assistance for employees. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated judgment and decision-making skills; verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Good organizational skills and ability to multi-task. | Required |
| Working knowledge of many payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. | Required |
| Problem solving, problem identification and reasoning skills. | Required |
| Intermediate mathematical skills. | Required |
| Working knowledge of organizational processes, procedures, and understands organizational rules and regulations. | Required |
| UC PATH payroll knowledge, experience, and training | Preferred |
| Experience working in a payroll service center | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |