General Information
| Job Description | ADMISSIONS RECRMT SPEC 1 | Working Title | Admissions Coordinator |
|---|---|---|---|
| Job Code | 004507 | Grade | 18 |
| Department Name | SOM - Student Affairs - D02001 | Department Head | Emma Simmons |
| Supervisor | Michelle Fulbright | Effective Date | 09/19/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning. |
Custom Scope
| Uses professional admissions and recruitment concepts by assisting with recruitment efforts and/or preparing admissions materials. |
Department Custom Scope
| Under close supervision from the Admissions Manager, this position is responsible for providing assistance in the evaluation of applicants to the school of medicine. The primary areas of responsibility include: preparation of materials from applicants for review by the admissions committee, assisting on interview days and/or admissions committee meetings, and providing information to the public and prospective applicants on admissions requirements. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
| Experience working within a LCME accredited School of Medicine. | Preferred |
| Experience in effectively advising and counseling students. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Prepares admissions materials for review.
|
40 |
| Participates on Interview days, setting up, directing applicants, etc. Responsible for reviewing/answering questions sent to admissions e-mailbox. | 20 |
Under close supervision from manager or higher level Admissions/Recruitment Specialist, provides information to the public and prospective applicants on admissions requirements, and school/college programs and curricula.
|
15 |
Produces reports.
|
5 |
| Orders food and beverages for various SOM Student Affairs/Admissions events. | 5 |
| Assists with planning special events in collaboration with program leadership. Assists with planning and coordination of activities for medical school recruitment events, medical school candidate interview events, White Coat ceremony and other associated events. | 5 |
| Participates in approved training and development activities to learn and maintain programmatic and subject matter competency. | 5 |
| Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to maintain positive interactions with others and work cooperatively. | Required |
| Basic knowledge and experience working with a diverse student population. | Required |
| Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions. | Required |
| Basic knowledge of UC, and the ability to explain basic information to prospective applicants and the public. | Required |
| Ability to communicate effectively orally and in writing. | Required |
| Ability to analyze, interpret and evaluate statistical data and policy. | Required |
| Basic knowledge of academic programs, including curricula, admissions requirements at UC. | Required |
| Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality. | Required |
| Knowledge of and experience using software systems in the completion of work assignments; i.e., Word, Excel, PowerPoint, etc. | Required |
| Knowledge of AMCAS, AMP, Banner and/or other student information software systems. | Preferred |
| Basic knowledge of medical school/program admissions policies, procedures and practices. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Approximately 12 admissions events require incumbent to work all day Saturday. Compensatory flex day off is granted M-F | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |