General Information
| Job Description | K to 14 ACAD PREP SPEC 3 | Working Title | Educational Talent Search Assistant Director |
|---|---|---|---|
| Job Code | 004535 | Grade | 19 |
| Department Name | Office of TRIO Programs - D01317 | Department Head | Alicia Hernandez |
| Supervisor | Albaro Martin | Effective Date | 11/29/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004533 | K to 14 ACAD PREP SPEC 1 | 2.0 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| As a seasoned, experienced professional in K-14 academic preparation, independently works with assigned institutions and organizations to plan and implement a wide range of academic preparation programming. Develops and maintains program visibility in schools. Develops and maintains collaborative relationships with K-14 and higher education institutions and/or community entities. Develops collaborative relationships with other college-going programs. |
Department Custom Scope
| Under the general direction of The Office of TRIO Programs, Pre-College Director, the Educational Talent Search (ETS) Assistant Director is responsible for meeting the objectives of the program, as set forth in the Educational Talent Search approved grant proposal. The ETS Assistant Director designs and implements grade-appropriate college-going workshops, curricula, materials, and activities and delivers individual and group advising services for K-14 students. The incumbent will develop and maintain relationships with parents/families and school contacts to support student academic success and access to higher education. The ETS Assistant Director plans, implements, and evaluates the ETS services for student participants in accordance with Federal Guidelines and stated project objectives as outlined in the grant proposal and works with the Director to prepare and submit the Annual Performance Report to the Department of education. ETS is funded by a five-year, TRIO grant through the U.S. Department of Education. All ETS positions, including the Assistant Director position are grant-funded. We are currently in year one of the grant and all positions may be extended based on funding and project needs. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Masters Degree or equivalent work experience in related area. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Trains, supervises, and evaluates job performance of part-time, student, and/or summer staff.
|
15 |
| Responsible for meeting the objectives of the program, as set forth in the Educational Talent Search approved grant proposal. | 15 |
| Delivers individual and group advising services and maintains relationships with a group of K-14 students. | 10 |
Designs and implements grade-appropriate college-going workshops, curricula, materials and activities.
|
10 |
| Plans and implements college-going field trips and activities. | 10 |
| Develops student academic plans to ensure post-secondary admission eligibility. | 5 |
| Delivers college-going workshops to parents and families at community and school sponsored events. | 5 |
Develops and maintains relationships with parents/families to support student academic success and access to higher education.
|
5 |
| Acts as advocate for students and parents. | 5 |
| Participates in strategic and program planning. | 5 |
Produces program reports, collects student data, documents participant contacts and progress, and tracks academic progress of program participants.
|
5 |
| Recruits the funded-to-serve number of participants. | 5 |
| Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of youth and adolescent development theory, including issues facing low-income, first generation urban youth. | Required |
| Ability to establish and maintains cooperative relationships with school district administrators, school counselors, principals, teachers, and community contacts. | Required |
| Demonstrated cultural competency with respect to race, ethnicity, and socio-economic status. | Required |
| Strong knowledge and experience working with educational equity programs serving a diverse student population. | Required |
| Knowledge of K-12 and higher education institutions (UC, CSU, CC, etc.), admissions and financial aid requirements, and the ability to interpret policies and procedures to youth, parents, and school representatives. | Required |
| Significant experience advising and supporting educationally disadvantaged students regarding postsecondary opportunities and careers. | Required |
| Strong knowledge of up-to-date information on K-12 and higher education policies and issues. Ability to assess their impact on program strategies. | Required |
| Strong communications (verbal and written) and interpersonal skills. | Required |
| Strong knowledge of high school graduation and college entrance requirements. | Required |
| Ability to evaluate academic documents, including high school transcripts, state testing scores, progress reports and academic skill assessments. | Preferred |
| Experience in supervising professional and student staff. | Preferred |
| Knowledge and experience in budget forecasting, maintaining cost effectiveness to implement grant budget and implementing TRiO Regulations. | Preferred |
| Ability to communicate effectively in Spanish. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Valid Drivers License | Required |
| Public Driving Record | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| Work on weekends, evenings, attend overnight trips and provide overnight supervision for summer programs. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |