General Information

Job Description ACAD HR ANL 3 Working Title Sr Academic Affairs Analyst
Job Code 007715 Grade 22
Department Name SOM - Dean's Office - D02000 Department Head Iryna Ethell
Supervisor Margi Burnett Effective Date 08/01/2022
Position(s) Directly Supervised
Job Code Title FTE

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

Department Custom Scope
Reporting directly to the Director of Academic Affairs, this position will provide daily management of the academic personnel actions in the School of Medicine consisting of a highly complex complement of ladder rank, other senate, clinical and non-senate academic faculty and other academic appointees. This position is part of the academic affairs unit which is responsible for all academic personnel-related activities within the School of Medicine, including, but not limited to, faculty recruitment, appointment, merit and promotion reviews and implementation of the Health Sciences Compensation Plan.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Master's degree in related area and/or equivalent experience/training. Preferred

Experience Requirements
Experience Requirement
Previous related work experience in academic personnel at a UC Medical School. Preferred
4 - 7 years of related experience. Required

License Requirements
License Requirement
Valid Driver License Preferred

Certification Requirements
Certification Requirement

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and organization policies, collective bargaining agreements, academic personnel procedures and practices.
Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems.
Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
  • Interprets policies and provides consultation to faculty regarding the Health Sciences Compensation Plan (HSCP) or other issues related to academic employment. Provides advice and counsel on complicated academic appointments and an array of non-routine academic personnel files/dossiers. Creatively resolves issues by applying knowledge of university policies and systems. Participates in the implementation of the HSCP on the Riverside campus. Calculates faculty salaries adhering to the HSCP.
Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
  • Ensures recruitments are compliant with University, School of Medicine and Affirmative Action requirements. Ensures that search committee members for senate and non-senate positions are established in accordance with academic personnel procedures. Advises of any problems or discrepancies and recommends solutions. Participates in the SOM onboarding program for new academic hires.
Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.
Participates in the development of school and campus policies, procedures and guidelines with regard to academic personnel. Serves on ad hoc work groups and task forces. Composes correspondence on behalf of senior administrators. Other duties as assigned.
Assists in the development of a detailed database to track all School of Medicine academic employees (e.g., tracking eligibility lists, merits and promotions, appointments, layoffs and reductions in time, and separations); manipulates database and creates detailed reports on request for information from a variety of customers. Coordinates information for submittal to School of Medicine's website administrator, ensuring information is accurate, appropriate and in the proper format.
Identifies and customizes training needs for diverse constituencies.
Analyzes merit and promotion cases for faculty.
  • Facilitates/manages the academic review processes, identifying issues relating to policy and compensation. Determines annually the academic appointee eligibility for merit increases, promotion, mid-career evaluation and tenure review. Reviews files/dossiers for academic personnel actions to ensure compliance with academic personnel policies and procedures. Notifies faculty and provides deadlines for receipt of required documentation and solicits letter of recommendation, if required. Evaluates files/dossiers to ensure that all documentation is provided by the Chair to the Dean and is accurate and appropriate. Analyzes proposed academic actions to determine potential problems or complications.

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Ability to maintain a strict level of confidentiality. Required
Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions. Required
Advanced writing skills to compose clear, concise and grammatically correct correspondence, minutes and reports. Proofreading skills to edit typewritten materials for proper spelling, grammar, punctuation and syntax. Required
Skill in organizing and maintaining effective recordkeeping systems of various levels of volume and complexity. Required
Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration. Required
Oral communication skills to communicate effectively with persons at all levels of the organization and using appropriate vocabulary to obtain and convey information, explain policies and procedures, or to persuade others to accept or adopt a specific opinion or action. Required
Ability to work independently and follow through on assignments with minimal direction. Required
Working knowledge of academic personnel dossier preparation. Required
Demonstrated skill in operating a personal computer utilizing word processing, spreadsheet, email, internet software and for data entry purposes. Proven proficiency with Microsoft applications including Word, Excel, Outlook and Power Point. Required
Interpersonal skills to establish and maintain effective working relationships with academic administrators, faculty, staff, co-workers and students, and to interact with individuals from the community at large. Required
Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. Required
Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Required
Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration. Required
Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. Required
Ability to communicate effectively with diverse audiences. Required
Knowledge of University policy and procedures and health sciences salary structures. Preferred
Knowledge of and experience working with UCR academic policies, procedures and business systems. Preferred

Special Requirements & Conditions
Special Condition Requirement
Some travel required to campus and affiliate sites, as needed. Required
Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. Required

Other Special Requirements & Conditions

Level of Supervision Received
General Supervision


Working Environment
UC Intellicenter

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : N/A
  • Sit : Constantly
  • Squat : N/A
  • Stand : Frequently
  • Crawl : N/A
  • Walk : Frequently
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Constantly
  • Write : Constantly
  • Perform Calculations : Frequently
  • Communicate Orally : Constantly
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No
  • Other : May need to travel to campus and affiliate sites.

Critical Position

Is Critical Position: Yes

More Information

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University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493