General Information
| Job Description | ACAD HR ANL 3 | Working Title | Sr Academic Affairs Analyst |
|---|---|---|---|
| Job Code | 007715 | Grade | 22 |
| Department Name | SOM - Dean's Office - D02000 | Department Head | Iryna Ethell |
| Supervisor | Margi Burnett | Effective Date | 08/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways. |
Department Custom Scope
| Reporting directly to the Director of Academic Affairs, this position will provide daily management of the academic personnel actions in the School of Medicine consisting of a highly complex complement of ladder rank, other senate, clinical and non-senate academic faculty and other academic appointees. This position is part of the academic affairs unit which is responsible for all academic personnel-related activities within the School of Medicine, including, but not limited to, faculty recruitment, appointment, merit and promotion reviews and implementation of the Health Sciences Compensation Plan. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area and/or equivalent experience/training. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Previous related work experience in academic personnel at a UC Medical School. | Preferred |
| 4 - 7 years of related experience. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valid Driver License | Preferred |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and organization policies, collective bargaining agreements, academic personnel procedures and practices. | 15 |
| Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems. | 15 |
Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
|
15 |
Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
|
15 |
| Facilitates/manages the academic review processes, identifying issues relating to policy and compensation. | 10 |
| Participates in the development of school and campus policies, procedures and guidelines with regard to academic personnel. Serves on ad hoc work groups and task forces. Composes correspondence on behalf of senior administrators. Other duties as assigned. | 10 |
| Assists in the development of a detailed database to track all School of Medicine academic employees (e.g., tracking eligibility lists, merits and promotions, appointments, layoffs and reductions in time, and separations); manipulates database and creates detailed reports on request for information from a variety of customers. Coordinates information for submittal to School of Medicine's website administrator, ensuring information is accurate, appropriate and in the proper format. | 10 |
| Identifies and customizes training needs for diverse constituencies. | 5 |
Analyzes merit and promotion cases for faculty.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to maintain a strict level of confidentiality. | Required |
| Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions. | Required |
| Advanced writing skills to compose clear, concise and grammatically correct correspondence, minutes and reports. Proofreading skills to edit typewritten materials for proper spelling, grammar, punctuation and syntax. | Required |
| Skill in organizing and maintaining effective recordkeeping systems of various levels of volume and complexity. | Required |
| Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration. | Required |
| Oral communication skills to communicate effectively with persons at all levels of the organization and using appropriate vocabulary to obtain and convey information, explain policies and procedures, or to persuade others to accept or adopt a specific opinion or action. | Required |
| Ability to work independently and follow through on assignments with minimal direction. | Required |
| Working knowledge of academic personnel dossier preparation. | Required |
| Demonstrated skill in operating a personal computer utilizing word processing, spreadsheet, email, internet software and for data entry purposes. Proven proficiency with Microsoft applications including Word, Excel, Outlook and Power Point. | Required |
| Interpersonal skills to establish and maintain effective working relationships with academic administrators, faculty, staff, co-workers and students, and to interact with individuals from the community at large. | Required |
| Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. | Required |
| Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. | Required |
| Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration. | Required |
| Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. | Required |
| Ability to communicate effectively with diverse audiences. | Required |
| Knowledge of University policy and procedures and health sciences salary structures. | Preferred |
| Knowledge of and experience working with UCR academic policies, procedures and business systems. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Some travel required to campus and affiliate sites, as needed. | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |