General Information
| Job Description | ADMIN MGR 1 | Working Title | Divisional Financial Administrative Officer |
|---|---|---|---|
| Job Code | 000547 | Grade | 25 |
| Department Name | CHA&SS Dean's Office - D01008 | Department Head | Daryle Williams |
| Supervisor | Cindy Williams | Effective Date | 11/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007375 | ADMIN SUPV 2 | 3.0 |
| 007377 | ADMIN OFCR 3 | 2.0 |
| 004722 | BLANK AST 3 | 1.0 |
| 007708 | FINANCIAL ANL 2 | 1.0 |
Generic Scope
| Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. |
Custom Scope
| Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| Divisional Financial Administrative Officer will report to the College of Humanities Arts and Social Sciences (CHASS), Chief Financial Administrative Officer (CFAO) and provide leadership in the management of financial, personnel, student affairs, administrative & research support infrastructure operations for various departments within the college. Additionally, this position will provide high level Chair support and space planning for the College. The management functions are highly complex and diverse. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Masters degree in related area | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
|
25 |
| Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s). | 15 |
| Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning. | 15 |
| Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies. | 10 |
| Establishes and recommends change to policies which affect the department. | 10 |
| Establish and/or maintain strong controls and transparency such that reporting is timely, accurate and commensurate with the need of the department and individual Pis | 10 |
| Manages systems and procedures to protect departmental assets. | 5 |
| Plans for physical plant rehabilitation and renovation. | 5 |
| Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Strong verbal and written communication skills; ability to influence/persuade all levels of staff. | Required |
| Skills to work collaboratively with other locations. | Required |
| Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy. | Required |
| Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll. | Required |
| Proven skills to quickly evaluate complex issues and identify multiple options for resolution. | Required |
| Broad knowledge of common organization-specific and other computer application programs. | Required |
| Demonstrated management and conflict resolution skills to effectively lead and motivate others. | Required |
| Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |