General Information
| Job Description | RSCH ADM 3 | Working Title | Research Admin 3 |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | Botany and Plant Sciences - D01047 | Department Head | Patricia Springer |
| Supervisor | Maria Sedillo | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| The Department of Botany & Plant Sciences is seeking a senior analyst to assist principal investigators (PIs) with pre- and post- award administration of contracts and grants. The incumbent will provide leadership and high level administrative and technical support for contract and grant application process and post award fund administration. Will be responsible for proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. The incumbent will also have responsibility for managing sales and service, and, gift funds. Under the general supervision of the Financial Operations Manager, the incumbent will work in partnership with a team of three other analysts to manage over 280 fund sources within one large multidisciplinary research and teaching unit. They will prepare agency-specific, multi-year budgets and coordinate the submission of proposals to multiple agencies; prepare comprehensive and detailed reports; assist faculty in planning for the effective and appropriate use of all their funds; ensure compliance with agency-specific terms and conditions, federal OMB circulars, and UC policy; and coordinate all aspects of Sales and Service funds. The incumbent will serve as a subject matter expert resource for contracts and grants, and sales and service to other department analysts. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines.
|
25 |
| Department Role (DR): Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 15 |
| Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 15 |
| Coordinates and implements budget allocations, conceives of and maintains chart of accounts or other data management tools, and related business processes. Prepares journal entries, maintains and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers. | 15 |
Applies professional knowledge/experience to prepare, review and/or approve financial transactions.
|
15 |
| (CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department administrators. Researches, develops and implements new research initiatives. | 10 |
| Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Ability to manage significant volume of transactions. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Knowledge of UC Policies and procedures and on-line financial systems. | Preferred |
| Demonstrated financial and contract & grant experience in an Organized Research Unit. | Preferred |
| Extensive knowledge of UC Systemwide and campus contracts and grants policies and procedures. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |