UCR Jobs

General Information

Job Description	ADMISSIONS RECRMT SPEC 2	Working Title	Admissions Coordinator II (PRIME Program)
Job Code	004508	Grade	19
Department Name	SOM - Student Affairs - D02001	Department Head	Emma Simmons
Supervisor	Michelle Fulbright	Effective Date

Position(s) Directly Supervised

Job Code	Title	FTE

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Applies skills as a recruitment and/or admissions professional, provides substantive information on student programs for the organization or in college/school/department. Performs recruitment activities. Evaluates and makes determinations regarding applications for admission using established guidelines.

Applies skills as a recruitment and/or admissions professional, provides substantive information on student programs for the organization or in college/school/department. Performs recruitment activities. Evaluates and makes determinations regarding applications for admission using established guidelines.

Department Custom Scope

Under supervision from the admissions manager, this position is responsible for providing assistance to develop and administer programs that support the recruitment of highly qualified and diverse applicants to the UCR School of Medicine. The primary areas of responsibility include: preparation of materials from applicants for review by the admissions committee, assisting on interview days and/or admissions committee meetings, and providing information to the public and prospective applicants on admissions requirements. The incumbent will serve as the primary admissions point of contact for the Program in Medical Education (PRIME) and our student information system, Banner. They will be responsible for independently reviewing applications for admission and producing reports/program evaluations as requested of the unit. The incumbent will travel to and attend regional admissions fairs to support the recruitment of a highly qualified and diverse group of applicants while serving as a liaison to premedical advisors at various colleges and universities to ensure they are updated about admissions standards and requirements.

Under supervision from the admissions manager, this position is responsible for providing assistance to develop and administer programs that support the recruitment of highly qualified and diverse applicants to the UCR School of Medicine. The primary areas of responsibility include: preparation of materials from applicants for review by the admissions committee, assisting on interview days and/or admissions committee meetings, and providing information to the public and prospective applicants on admissions requirements. The incumbent will serve as the primary admissions point of contact for the Program in Medical Education (PRIME) and our student information system, Banner. They will be responsible for independently reviewing applications for admission and producing reports/program evaluations as requested of the unit. The incumbent will travel to and attend regional admissions fairs to support the recruitment of a highly qualified and diverse group of applicants while serving as a liaison to premedical advisors at various colleges and universities to ensure they are updated about admissions standards and requirements.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required

Experience Requirements

Experience	Requirement
2 - 4 years of related experience.	Required

License Requirements

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Provides substantive information on admissions requirements, school/college programs and curricula, financial aid, housing, and career opportunities. Serves as the primary admissions point of contact for the Program in Medical Education (PRIME). Assumes primary responsibility for the PRIME program admissions process.	25
Exercises professional judgment in reviewing, evaluating, and recommending applicants for admission using established guidelines. Processes admissions decisions and duplicate application errors through the Common Matching process as directed. Prepares applicant materials for review by the admissions committee, assisting on interview days and/or admissions committee meetings.	15
Responds to inquiries from prospective students regarding entrance requirements, application procedures, financial aid availability, housing alternatives, etc. Provides information to the public and prospective applicants on admissions requirements for SOM.	15
Performs recruitment activities, including writing or editing materials, and representing the school/college/department at admissions events and other forums. Attends regional admissions fairs to support the recruitment of a highly qualified and diverse group of applicants while serving as a liaison to premedical advisors at various colleges and universities to ensure they are updated about admissions standards and requirements. Develops and implements a recruitment strategy for PRIME program.	10
Gather, develop, and analyze data reports for the admissions committee and external agencies.	10
Other duties as required. Serves as primary point of contact for Student Information System, Banner. Assists with supporting Student Affairs events to include orientation, Match Day, White Coat ceremony and other associated events.	10
Serves as liaison between students, parents, college/universities, community agencies, and UC college/school/department.	5
Consults with experienced level staff or faculty when reviewing more complex applications.	5
Under direction and guidance, implements aspects of events to enhance recruitment and yield.	5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Knowledge and experience working with a diverse student population.	Required
Working knowledge of admissions requirements for campus/school/college.	Required
Working knowledge of UC, and the ability to interpret policies and procedures to prospective applicants and the public.	Required
Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions.	Required
Working knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC.	Required
Ability to communicate effectively orally and in writing.	Required
Knowledge of and experience using software systems in the completion of work assignments (Word, Excel, PowerPoint, etc.).	Required
Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.	Required
Knowledge of FERPA and HIPAA federal regulations. Ability to maintain strict confidentiality.	Required
Ability to analyze, interpret and evaluate statistical data and policy.	Required
Demonstrated experience adapting to changing priorities, high volumes of work, and multiple deadlines; ability to independently assess and strategize how to resolve problems with available resources.	Required
Ability to develop recruitment programs, and design effective materials.	Preferred
Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges and schools.	Preferred
Basic knowledge of medical school/program admissions policies, procedures and practices.	Preferred
Knowledge of AMCAS, AMP, Banner and/or other student information software systems.	Preferred

Special Requirements & Conditions

Special Condition	Requirement

Other Special Requirements & Conditions

Level of Supervision Received

Supervision

Supervision

Environment

Working Environment

Campus

Campus

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Bend : N/A Sit : Frequently Squat : N/A Stand : Occasionally Crawl : N/A Walk : Occasionally Climb : N/A

Bend : N/A
Sit : Frequently
Squat : N/A
Stand : Occasionally
Crawl : N/A
Walk : Occasionally
Climb : N/A

Mental Requirements

Read/Comprehend : Constantly Write : Constantly Perform Calculations : Occasionally Communicate Orally : Constantly Reason & Analyze : Constantly

Read/Comprehend : Constantly
Write : Constantly
Perform Calculations : Occasionally
Communicate Orally : Constantly
Reason & Analyze : Constantly

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : No Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : No
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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