General Information
| Job Description | ACAD HR ANL 3 | Working Title | WFA Academic Personnel Analyst 3 |
|---|---|---|---|
| Job Code | 007715 | Grade | 22 |
| Department Name | Financial Admin Services Team - D02084 | Department Head | Sean Cason |
| Supervisor | Christine Devlin | Effective Date | 08/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | 0.49 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways. |
Department Custom Scope
| The FAST Work Force Administration Unit provides payroll and human resource related services in a shared service center environment, including onboarding, offboarding, time reporting, payroll oversight, position management, personnel updates, case management (benefits, leave balances, accruals, etc.) and leave administration for our client base. Under the general supervision of the Work Force Administration Manager, the WFA Academic Personnel Analyst 3 will be responsible for providing analytical and administrative support in all areas of the academic personnel process including onboarding, offboarding, position management, merits and promotions, accruals, final payment, one time pays, and leaves for academic positions. The incumbent will partner with the Work Force Administration Unit Manager, Work Force Administration functional team, other Payroll Shared Service Centers, clients, and stakeholders to implement Lean Six Sigma principles to identify opportunities to continuously improve the effectiveness, accuracy, and delivery of services of the Work Force Administrative Unit. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| Previous related work experience in academic personnel. | Preferred |
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| SHRM Certification | Preferred |
| Lean Six Sigma Certification | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.
|
40 |
| Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and organization policies, collective bargaining agreements, academic personnel procedures and practices. | 15 |
| Serves as lead on academic actions performed by Work Force Administration, provides training support to less experienced staff and may supervise student staff in the unit. Serves as the first point of contact for questions concerning academic processes and related systems. This includes onboarding, offboarding, position management, merits and promotions, accruals, final payment, one time pays, leaves, and oversight for distribution of Academic Appointment Letters and union information, ensuring compliance with collective bargaining unit agreement requirements. | 15 |
| Identifies and customizes training needs for diverse constituencies. | 10 |
Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
|
5 |
| Analyzes merit and promotion cases for faculty. | 5 |
| Manages sensitive and confidential information and effectively and collaboratively interacts with client groups. | 5 |
| Other duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration. | Required |
| Ability to communicate effectively with diverse audiences. | Required |
| Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel. | Required |
| Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions. | Required |
| Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration. | Required |
| Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. | Required |
| Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. | Required |
| Thorough knowledge of all payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. | Required |
| Strong judgment and decision-making skills; verbal, written and active listening communication skills. Uses strong interpersonal and service orientation skills in interactions with customers and colleagues. | Required |
| Excellent organizational skills, time management skills, and ability to multitask with demanding timeframes. | Required |
| Experience effectively executing project management related functions. | Required |
| Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems. | Required |
| Strong mathematical skills. | Required |
| Ability to use discretion and maintain strict confidentiality. | Required |
| Advanced skill level with the Microsoft Office suite of applications (Excel, Word, Power BI, Power Automate). | Required |
| Thorough understanding and experience with implementing process improvement methods and tools. | Preferred |
| Experience working with PeopleSoft or similar enterprise-wide automated payroll systems. | Preferred |
| Experience working in a high volume, multi-function shared services/team environment. | Preferred |
| Experience working in WorkFront or similar program. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully pass a background check through the Department of Justice and obtain certificate to LiveScan others. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |