General Information
| Job Description | ACAD HR ANL 2 | Working Title | Academic Personnel Analyst 2 |
|---|---|---|---|
| Job Code | 007714 | Grade | 20 |
| Department Name | CNAS Personnel Service Center - D01339 | Department Head | Jennifer Farias |
| Supervisor | Joyleen Salas | Effective Date | 07/11/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional UC academic HR concepts, organization and/or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. |
Department Custom Scope
| Under the general direction of the Director of the Academic Personnel Services Unit in the College of Natural and Agricultural Sciences (CNAS), this position will provide critical analytical and administrative support for multiple departments within the College. The incumbent will be responsible for complex reviews and analyses concerning a variety of academic personnel actions. Activities will include the personnel process for academic appointees, from recruitment, then initial appointment through academic advancement, up to and including separation from the University. The incumbent will be expected to analyze problems fully, gather data and information, evaluate alternative solutions, interpret and implement academic personnel policies and procedures, and provide recommendations and guidance to the Dean, Divisional Deans, Department Chairs, and department staff. The incumbent will maintain a comprehensive level of knowledge of system-wide and campus academic personnel and Labor Relation policies and procedures. The incumbent will maintain confidentiality at all times and will provide the highest level of customer service to the College. The incumbent will serve as backup support in all areas to the other Academic Personnel Analysts in the Academic Personnel Services Unit in the College. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Minimum of 3-5 years of experience in the areas of academic personnel, human resources, and/or employee relations. | Preferred |
| Experience working in a higher education institution. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Determines and assembles materials for academic review cases. | 50 |
Under general supervision provides advice and guidance on documented faculty or other academic staff compensation programs, academic personnel policies and procedures.
|
20 |
| Under guidance from manager counsels faculty and other academic staff concerning work-related problems, work-eligibility (visa) matters such as J-1 processing, and benefits considerations. | 10 |
| Implements policies and programs in recruiting, instructional labor relations, wage and salary administration, and training. | 10 |
| Serves as a subject matter expert (SME) with particular knowledge in at least one area relevant to academic appointees. These subjects may include, but are not limited to: Leave of Absences (including FML), Sabbatical and Fellowship Leaves, Active Service Modified Duties, Stop the Clock, AP Recruit System (used for academic recruitments), eFile/eFilePlus System (used for the appointment, merit and promotion processes); Cooperative Extension Specialist series; LPSOE/LSOE series, Postdoctoral Scholar series; Unit 18 Appointees (i.e., Lecturers). | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Analytical skills to conduct analysis and develop recommendations to Chairs/unit management. | Required |
| Knowledge of unit academic culture and educational goals of discipline(s) served. | Required |
| Demonstrated organization, problem solving and communication skills. | Required |
| Knowledge of human resources management systems and other related business software programs and systems. | Required |
| Basic knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. | Required |
| Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. | Required |
| Skill and knowledge in the use of the campus eFile system and the AP Recruit system. | Preferred |
| Demonstrated knowledge and experience interpreting, applying, and utilizing complex UC academic personnel policies and procedures, including the Academic Personnel Manual (APM), the campus CALL for Senate Faculty, the Academic Hiring Toolkit, and the Bargaining Unit Contracts for Lecturers, Postdoctoral Scholars, and Academic Student Employees. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |