General Information
| Job Description | PROJECT POLICY ANL 3 | Working Title | Senate Analyst |
|---|---|---|---|
| Job Code | 007398 | Grade | 21 |
| Department Name | Academic Senate - Admin - D01092 | Department Head | Jason Stajich |
| Supervisor | Cherysa Cortez | Effective Date | 10/17/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation. |
Department Custom Scope
| The Academic Senate completes the shared governance mandate of the UC Board of Regents, to exercise direct control over academic matters of central importance to the University. The Senate is comprised of the Executive Council and more than 25 standing committees (and ad hoc committees). The Academic Senate has oversight responsibility for mission critical policies including curricula, instruction, course approval, admissions, faculty promotion and tenure. Under the general direction and guidance of the Executive Director, the incumbent will provide analytical and administrative support for committee operations. Since the chair and membership rotate from year to year, the Analyst will: ? Provide continuity and historical perspective necessary to accommodate changes and maintain consistency; ? Conduct research, provide comparative reports, statistical analyses and historical summaries, and make judgments, decisions and recommendations that are necessary for smooth and consistent administrative oversight; ? Counsel and serve as a resource Analyst to the chairs, committee members and campus community on policies and procedures in the full range of committee responsibilities and duties; ? Maintain a complete record of all actions and decisions in accordance with Senate and university requirements. Under the general guidance and direction of the Executive Director and Senate Chair, the incumbent provides analytical and administrative support to Senate Committees and the Senate Executive Office. The Senate incumbent will support, advise, and handle the administrative matters for the Committee on Academic Personnel (CAP), as well as, support Academic Personnel Ad Hocs; and field, respond to, and archive Academic Senate Bylaw 55 matters. The Analyst will coordinate the statutory work of the Committee on Faculty Welfare (CFW), and the Committee on Planning and Budget (P&B). For CFW The coordinating Analyst reviews, analyzes, and makes recommendations regarding faculty welfare policy and issues as well as participates in development of and advises on implementation of policies. For P&B The assigned Analyst is responsible for overseeing committee functions and assuring P&B carries out its statutory responsibilities to confer with and advise campus leadership and administrative units on matters of planning, budget, and resource allocations on both short and long-term bases. Generally, the Analyst is responsible for overseeing committee functions and assuring each committee carries out its statutory responsibilities. In carrying out committee oversight and support, the Analyst will provide the full range of committee management and coordination. While assigned to support specific committees, the Analyst is also called upon to function as a member of the Academic Senate Office team. As such, the Analyst is expected to participate in activities that relate to the Academic Senate as a whole and is expected to assist all committee members, colleagues, and campus community members with a variety of needs associated with Academic Senate Office operation as well as provide effective back up during peak periods, absence of peers, and/or filling in during a vacancies. The Analyst is expected to accept rotational committee assignments based upon operational priorities, needs and/or cross-training efforts. Analysts are expected to have demonstrated extensive administrative experience in an office environment providing support for staff and/or faculty. Incumbents are expected to have experience with analyzing policy issues, UC policy and procedures, and other directives and forming solid recommendations. Adept knowledge of Microsoft and Google suite of applications, Adobe Acrobat, etc. Currently, the position is in a hybrid work schedule. More information about the people and committees that make up the Academic Senate is available at senate.ucr.edu. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Primary Administrative Analyst for the Committee on Academic Personnel. The Analyst: Receives issues assigned by the Senate Chair for CAP review. Checks for completeness, prepares them for CAP review and recommendation, ensures response deadlines are met and tracks and submits responses. Analyzes and edits reports of the committee's actions with sensitivity to nuances and compliance with all applicable policies prior to submission. Analyzes departmental personnel action voting procedures submitted for CAP approval for conformity with legislation prior to consideration by CAP and offers suggestion as necessary. Assists Chair and members with the interpretation of Academic Senate Bylaw 55. Advises departments and other units on matters related to departmental voting procedures based on pertinent legislation. Finalizes CAP minutes for timely transmission to the Academic Personnel Office. Tracks systemwide issues. May serve as liaison with the Universitywide committee staff and academic personnel staff at the other campuses. Tracks all cases, maintains a database with all pertinent data, ensures accuracy of data, generates reports to aid CAP in fulfilling its responsibilities. Coordinate Professor of Graduate Division actions and maintains PGD database. With the CAP Primary Advisory Analyst drafts the final CAP Report to the Division. Documents and summarizes academic personnel actions, recommended and approved policy and procedural changes, and other relevant policy issues reviewed by CAP. Serve as liaison between CAP and the Academic Personnel Office; establishes rapport, consults appropriately on relevant cases and issues. Conducts business with discretion, sensitivity and diplomacy and ensures confidentiality. | 25 |
| For the Committee on Academic Personnel, the Committee on Faculty Welfare, and the Committee on Planning and Budget, the Analyst is responsible for overseeing committee functions and assuring committees carry out their statutory responsibilities. Provide the full range of committee management and coordination, including but not limited to: 1. Coordinate and attend meetings, record minutes, compose committee responses and ensure appropriate follow-up 2. Interpret bylaw and regulation impact on committee actions; 3. Assist faculty and administrators in meeting the requirements for submitting items for committee review and adjudication; 4. Assure timely review of proposals or other committee matters; 5. Document committee decisions, and assure an accurate and complete document trail; 6. Provide process and precedent analysis; 7. Utilize organizational skills to increase and maintain paper and electronic filing and tracking systems for documentation and processes; 8. Manage multiple responsibilities, including projects, and prioritize appropriately; 9. Serve as liaison to, and foster positive working relationships with, faculty and high level administrative and professional staff to enhance Divisional Senate participation in shared governance of campus and in relevant systemwide Senate activities. | 15 |
| Researches, monitors and analyzes regulations, legislation, research literature and UC policies for impact on the organization or initiative. | 10 |
| Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components. | 10 |
| Researches and analyzes processes and procedures, summarizes findings, policies and organizational structures in order to develop and/or implement changes and to provide consultative services to department administrators, partners and external stakeholders. | 10 |
| Researches and drafts complex proposals, reports, briefings, executive summaries, and speeches. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data. | 10 |
| Researches and summarizes best practices in field. | 5 |
| Develops proposals and recommendations to guide and support a broader strategic direction for the organization or initiative. | 5 |
| Performs ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature. | 5 |
| Coordinates implementation with cross-organizational departments or external entities as needed. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of common organization- or research-specific and other computer application programs. | Required |
| Analytical/problem-solving skills. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Strong policy analysis techniques. | Required |
| Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals/analyses. | Required |
| Ability to multi-task with demanding timeframes. | Required |
| Experience with analyzing policy issues, UC policy and procedures, and other directives and forming solid recommendations. | Required |
| Ability to interact with diverse and controversial issues and people in a professional and amiable manner. | Required |
| Experience with UC and UCR academic personnel policies, processes, and timelines. | Preferred |
| Strong organizational skills, attention to detail. Demonstrated skills in accurate record keeping. | Preferred |
| Academic Personnel experience at an institution of higher education | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |