General Information
| Job Description | ADMIN OFCR 3 | Working Title | Program Coordinator, Latino and Latin American Studies Research Center |
|---|---|---|---|
| Job Code | 007377 | Grade | 22 |
| Department Name | Liberal Stds & Interdisc Prgs - D01256 | Department Head | Daryle Williams |
| Supervisor | Alfonso Gonzales Toribio | Effective Date | 10/10/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a Chair, Director, or a higher level administrative operations professional or manager. Perform short and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. |
Department Custom Scope
| Under the general direction of the Latino and Latin American Studies and Research Center, the Coordinator oversees the administration and implementation of a multifaceted program grant, along with the day-to-day operations of the Center. The Center serves as an interdisciplinary research center based in the College of Humanities, Arts and Social Sciences, UC Riverside. This high profile position has both external and internal-facing leadership responsibilities. This person will be experienced and culturally competent in working with Latinx communities, and will serve as a liaison between the Center and representatives of nearby communities, throughout California, Latin American consulates and partners in Latin America. The successful candidate must possess the ability to effectively represent and advocate on behalf of UCR Latin American Studies and affiliated faculty. The Coordinator will also liaise with the campus Chicano Student Programs, Black Student Programs, and Native American Student Program and with academic units to engage with and respond to the needs and interests of the Latinx undergraduate and graduate student communities. This position has a tentative end date after 2 years. However, it may be extended depending on the receipt of additional funding and workload needs. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's Degree in Mexican American /Chicano Studies, Ethnic Studies, Latin American Studies, Higher Education Administration, Public Administration or a related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and/or contracts and grants. | 20 |
| Orchestrate and cohost events including conferences, community talks, visiting speakers and artists, etc. Fully execute event operations from start to finish. | 15 |
Manages, plans and administers a range of administrative operations in a small
to medium academic department, or a small to medium non-academic department or program.
|
10 |
| Coordinates and participates in a variety of human resources activities including employment, training, classification and ensuring the completion of forms and documents related to HR and Payroll for unit/department. Gathers, analyzes, prepares and summarizes financial and HR reports. | 10 |
Performs studies for resource plans, including approaches, trends, sources and uses.
|
10 |
Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents.
|
10 |
| Provides input into non-technical portions of grant and contract proposals. | 5 |
| May supervise a small staff of support employees and/or students. | 5 |
| Serves on committees, representing department/unit. | 5 |
| Administers facilities and space logistics and manages equipment needs. | 5 |
| May assist with fundraising related duties. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. | Required |
| Bilingual and have competency in writing, reading, and speaking both English and Spanish. Ability to translate and interpret documents and during events. | Required |
| Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. | Required |
| Ability to use discretion and maintain confidentiality. | Required |
| Strong skills in short term planning, analysis and problem-solving and customer service. | Required |
| Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. | Required |
| Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. | Preferred |
| Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |