General Information
| Job Description | RSCH ADM 3 | Working Title | Lead Research Administrator |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | BEES Administrative Unit - D01277 | Department Head | Deborah Terao |
| Supervisor | Robert Sutton | Effective Date | 08/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| The BEES Administrative Unit provides business services for a large and complex operation encompassing extensive teaching, research, and outreach components for the Botanic Gardens, Earth & Planetary Sciences, and Environmental Sciences in the College of Natural and Agricultural Sciences (CNAS). In addition, BEES supports the UCR employees and campus purchases of the USDA Salinity Laboratory and provides conference management support for all units within CNAS. Reporting to the Financial Operations Manager, the Lead Research Administrator will provide direct support for the pre- and post-award administration for assigned Principal Investigators (PIs), ensuring compliance with agency-specific guidelines and institutional policies. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Performs complex budget/resource analysis including forecasting, retrieving data from campus financial systems, organizing and validating data, and preparing comprehensive reports. Serves as a Subject Matter Expert and provides training and guidance to team members. Recommends enhancements to department processes to ensure accuracy and integrity of data. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| Prior experience working in an institution of higher education. | Preferred |
| Demonstrated experience in preparation and submission of contract and grant proposals using various on-line applications. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines.
|
40 |
Department Role (DR): Organizes, plans, establishes and monitors fiscal budget
control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
|
20 |
Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
15 |
Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
|
15 |
| Coordinates all aspects of Sales and Service funds for assigned Principle Investigators. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Ability to manage significant volume of transactions. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Demonstrated knowledge of UC Systemwide and campus Contracts and Grants policies and procedures. | Preferred |
| Demonstrated knowledge of UCR's financial systems. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |