General Information
| Job Description | STDT SVC ADVISOR 4 | Working Title | Graduate Student Employment and Scholarship Specialist |
|---|---|---|---|
| Job Code | 004576 | Grade | 21 |
| Department Name | CNAS Graduate Stdt Affairs Ctr - D01248 | Department Head | Kathy Redd |
| Supervisor | Kathy Redd | Effective Date | 09/26/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | 0.5 |
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Applying advanced, specialized student services expertise, advises department/college/school or Graduate Division management, faculty, and students on the most complex student issues; and/or has programmatic responsibility for a complex student affairs function that usually has a discrete budget or budgets, has impact beyond the unit, and involves establishing strategic goals. Is expected to identify systemic problems and issues, and propose solutions to management. |
Department Custom Scope
| The Student Services Advisor develops and maintains the Graduate Student employment and appointment process, generates and issues appointment letters, audits entries into campus systems, and develops auditing and reporting to support this process. This position ensures compliance with all relevant bargaining unit contracts for graduate students and provides training to others on the appointment process. The advisor works with the college finance team on the CNAS scholarship program and manages the full cycle of the scholarship process from the fund disbursement, the announcement of available scholarships to students, coordination of faculty to score applicants, and distribution of award scholarships to recipients. The advisor is also responsible for CNAS graduate student data management including reporting and analysis for external agencies and internal constituents. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area and/or equivalent experience/training | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Graduate Student Employment: Analyze Graduate Student Researcher (GSR), Teaching Assistant (TA), Tutor, and Reader appointment procedures and develop new protocols as necessary to ensure compliance with bargaining unit contracts and service needs of students, faculty, and departments. Generate and issue appointment contracts. Audit employment entries in campus systems. Coordinate with payroll for the timely and accurate entry of graduate student appointments into the payroll system. Generate enrollment projections and advise on annual and quarterly course size and need based on enrollment projections. | 35 |
Financial Aid: Recommends resolution of extremely sensitive, specialized, and/or complex financial aid issues; and/ or administers departments/schools/colleges block grants and restricted funds.
|
25 |
| Advises organization's management on available funds for entering students based upon special funding from all sources. | 10 |
| Applying advanced student services concepts, provides the most complex student services to the organization's management, faculty and students. | 5 |
| Within an academic department/school/college, provides and makes recommendations for the improvement of Department/School/College Policies. Advises chairs/deans on the formulation of department/school/college policy on areas needing clarification and identifying solutions; analyzes the consequences of organization's academic policies: recommends new or changed policies; and recommends solutions to organization's problems without precedent. | 5 |
| Academic Advising: Identifies and refers for resolution intricate student issues/grievances such as alleged discrimination, complex grade dispute issues, and students' personal crises; recommends petition exceptions that affect the requirements of multiple departments; facilitates new course approval through interaction with the Coordination of College Policy, Academic Senate, or similar organization. | 5 |
| Participates in professional student services committees that develop policies/procedures with nationwide impact. | 5 |
| Advises students/scholars on highly complex visa and immigration policies and procedures. Interprets UC and government regulatory requirements that affect immigrant and non-immigrant students. Develops programs and workshops to meet specific needs of international students and scholars. | 5 |
| Acts as Training Lead provides new advisor training as well as ongoing training in emergent areas concerning Graduate Student Employment, Scholarships, and Fellowships. Develops and maintains job aids related to the topics above. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced knowledge of complex visa and immigration policies, procedures and regulatory requirements for international students and scholars. | Required |
| Multicultural competencies; ability to work with diverse populations. | Required |
| Interpersonal skills. | Required |
| Advanced verbal and written communication skills. | Required |
| Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership. | Required |
| Skills in monitoring/assessing people, processes or services, to make improvements. | Required |
| Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. | Required |
| Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. | Required |
| Knowledge of University-specific student employment practices including appointment of students to represented positions. | Required |
| Advanced skills in data reporting and analysis. | Required |
| In-depth knowledge of the field's post-degree employment opportunities and practices. | Preferred |
| Advanced knowledge of advising and counseling techniques. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |