UCR Jobs

General Information

Job Description	RSCH ADM 1	Working Title	Contracts & Grants Analyst 1
Job Code	006204	Grade	18
Department Name	SOM Finance & Administration - D02013	Department Head	Maria Aldana
Supervisor	Aurelia Espinoza	Effective Date

Position(s) Directly Supervised

Job Code	Title	FTE

Generic Scope

Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.

Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.

Custom Scope

Develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Follows institutional procedures and practices when analyzing or reviewing financial information or reports.

Develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Follows institutional procedures and practices when analyzing or reviewing financial information or reports.

Department Custom Scope

The Sponsored Research & Programs Department at UCR School of Medicine is recruiting an enthusiastic, analytical and detail-oriented Contracts & Grants Analyst to assist faculty and researchers in obtaining (Pre-award) and managing (Post-award) sponsored grants and awards. Under close supervision and with training from the Sponsored Research & Programs Director and team, this role will assist with the submission of contract and grant proposals from sponsors including the Federal and State Governments, Private Foundations, and For-Profit entities. The incumbent will read and analyze proposal terms and conditions of limited scope and complexity to ensure submissions are compliant with Sponsor and University guidelines; work with researchers to create and calculate proposal budgets, as well as identify and correct issues that may occur if grant is funded; and finally, gather, correct, and upload all required grant submission documentation to sponsor portal. On the post-award side, the analyst will follow institutional procedures and practices while providing analytical and financial management support to faculty and researchers, including overseeing and approving all financial transactions related to contract and grant administration; financial reporting to maintain fiscal integrity for all funds and accounts and to ensure all funds are in auditable/reportable condition; as well as closeout activities as required within defined guidelines. With oversight, these duties will require budget/resource analysis and retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for management. This role's customer audience includes a complement of School of Medicine units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community based organizations.

The Sponsored Research & Programs Department at UCR School of Medicine is recruiting an enthusiastic, analytical and detail-oriented Contracts & Grants Analyst to assist faculty and researchers in obtaining (Pre-award) and managing (Post-award) sponsored grants and awards. Under close supervision and with training from the Sponsored Research & Programs Director and team, this role will assist with the submission of contract and grant proposals from sponsors including the Federal and State Governments, Private Foundations, and For-Profit entities. The incumbent will read and analyze proposal terms and conditions of limited scope and complexity to ensure submissions are compliant with Sponsor and University guidelines; work with researchers to create and calculate proposal budgets, as well as identify and correct issues that may occur if grant is funded; and finally, gather, correct, and upload all required grant submission documentation to sponsor portal. On the post-award side, the analyst will follow institutional procedures and practices while providing analytical and financial management support to faculty and researchers, including overseeing and approving all financial transactions related to contract and grant administration; financial reporting to maintain fiscal integrity for all funds and accounts and to ensure all funds are in auditable/reportable condition; as well as closeout activities as required within defined guidelines. With oversight, these duties will require budget/resource analysis and retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for management. This role's customer audience includes a complement of School of Medicine units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community based organizations.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required

Experience Requirements

Experience	Requirement
0 - 1 years of related experience.	Required
Experience in fund accounting at a University.	Preferred
Experience reading, analyzing and interpreting contractual language in contracts, grants, and/or sponsored awards.	Preferred

License Requirements

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Department Role (DR): Under supervision, administers and/or develops grant proposals, applications and support documents in conjunction with PI. Review the proposal documents for accuracy and compliance with applicable guidelines and regulations (institutional, local, state, federal, etc.) pertinent to the specific submission. Review the budget for alignment with institutional and funding agency requirements. Translate the budget items into sponsor budget forms and identify and correct issues that may cause confusion or raise flags if award is funded.	30
(DR): Under direct supervision, provides post-award financial administration and management for research funds. Assists in preparation of routine proposal budgets and support documents that are required by proposal guidelines. Review general ledger reports and reconcile expenses on a monthly basis to ensure accuracy and compliance with all agency and university policies, procedures and requirements. Prepare computerized financial statements on a monthly basis that accurately reflect current fund balances and to forecast future expenses. Advise and assist PI/faculty on rebudgeting, no-cost extensions, reductions in personnel support, etc., to ensure adherence to all policies, procedures and guidelines.	20
(DR): Interprets regulations and guidelines and prepares periodic reports.	15
(CR): Processes research proposals, awards and transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies.	15
(DR): Analyzes expenses, develops cost projections, and assists with financial tracking and control. Work with payroll staff to ensure accuracy in all pertinent hiring details such as type of appointment, percentage of time, appointment period, salary level, etc. Verify appointment fund sources, benefit rates and leave accruals. Review personnel transactions for validation and perform budget checking to ensure adherence of financial plan (departmental and all other funding sources). Maintain accurate and timely records of all financial and payroll transactions for compliance.	10
(CR): Establishes contract and grant fund accounts with approval of other analysts or Director. Advise PI on agency reporting requirements including technical, financial and cost sharing reports to close out or renew awards as described in the guidelines. Work closely with PI prior to close-out of project to ensure all funds are committed and all charges will be reflected on ledger by the expiration date of the award.	5
May assist Director in planning and executing Departmental activities, events, and meetings.	5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Organization and communication skills and customer service focus.	Required
Ability to perform routine financial analysis and reporting.	Required
Proficiency working with computer and information management systems.	Required
Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.	Required
Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.	Required
Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.	Required
Knowledge of generally accepted accounting, fiscal and reporting principles.	Preferred
Writing skills to draft and/or edit persuasive text for a variety of audiences.	Preferred
Ability to grow and maintain current knowledge of compliance regulations in all areas of research administration.	Preferred

Special Requirements & Conditions

Special Condition	Requirement

Other Special Requirements & Conditions

Level of Supervision Received

Close Supervision

Close Supervision

Environment

Working Environment

UC Intellicenter

UC Intellicenter

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Bend : Occasionally Sit : Frequently Squat : N/A Stand : Occasionally Crawl : N/A Walk : Occasionally Climb : N/A

Bend : Occasionally
Sit : Frequently
Squat : N/A
Stand : Occasionally
Crawl : N/A
Walk : Occasionally
Climb : N/A

Mental Requirements

Read/Comprehend : Constantly Write : Constantly Perform Calculations : Constantly Communicate Orally : Constantly Reason & Analyze : Constantly

Read/Comprehend : Constantly
Write : Constantly
Perform Calculations : Constantly
Communicate Orally : Constantly
Reason & Analyze : Constantly

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : No Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : No
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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